OE/HR BUSINESS PARTNER
Company: University of Washington
Posted on: June 25, 2022
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and we will be happy to assist you. jump to content Salary: Salary
is commensurate with education and experience. - Notes: As a UW
employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click
Priority will be given to applications received by May 19th, 2022.
- As a UW employee, you have a unique opportunity to change lives
on our campuses, in our state and around the world. UW employees
offer their boundless energy, creative problem solving skills and
dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional
growth opportunities and unique resources in an environment noted
for diversity, intellectual excitement, artistic pursuits and
natural beauty. -
Located in the heart of the Puget Sound region, the University of
Washington Bothell is one of the most dynamic public universities
in the state of Washington. The campus is committed to increasing
access to an excellent UW education and preparing students to be
leaders throughout Washington and beyond.
UW Bothell provides students a participatory, cross-disciplinary
experience grounded in hands-on learning, community-based research,
close relationships with faculty as teachers and mentors, and the
personalized support of staff who are dedicated to student
The campus offers more than 55 undergraduate and graduate degrees.
Current enrollment is approximately 6,000 students. More than 90
percent of undergraduates are from Washington State, more than 40%
are first-generation college attendees, and more than half are
students of color.
The University values hiring faculty and staff who have
demonstrated experience and ability to work successfully with
diverse student populations and who can contribute to a campus
culture that promotes equity among colleagues.
Diversity and inclusion are core values at UW Bothell. Our work
begins with the acceptance and celebration of the differences that
are represented through the many diverse and minoritized
communities on our campus and in the surrounding community. We
recognize that we are bound together in a collective experience and
that our actions impact all in our community. When we focus on the
lives of the most marginalized groups among us, we also create
conditions of equity, justice and academic excellence for
The three priorities of the University's current Strategic Plan -
Increasing Access, Achieving Excellence are to: strengthen
diversity and equity, enhance community and campus engagement, and
advance cross-disciplinary teaching and scholarship.
In addition to having award winning faculty and staff, UW Bothell
has been recognized for innovations in academic programming and
support services designed to help students graduate on time and
debt-free. It has also earned both recognition and awards for its
work in the area of environmental sustainability.
The OE/HR Business Partner must consistently exercise strong
judgment, ethics, and discretion. They must demonstrate strong
organizational, communication and interpersonal skills; manage
multiple tasks, set priorities and expectations, work under
pressure with constant interruptions; be resourceful and help
others become successful; be proactive and resilient; and have
exceptional listening and communication skills. Be able to handle
stressful situations with grace and diplomacy and stay neutral
during difficult employee relations situations. This position
requires strong collaboration skills and high emotional
This position serves as the first point of contact for managers,
staff and faculty for OE/HR matters, this includes assessing
organizational needs and building solutions around performance
management, diversity and inclusion, well-being, career and
leadership development. They act as a changemaker to ensure the
successful implementation of frequent organizational and business
change initiatives. The OE/HR Business Partner build collaborative
relationship with members of the campus community to improve work
relationships, build community and morale, and increase
The OE/HR Business Partner must navigate complex federal, state,
UW, and departmental laws and regulations, faculty code, policies,
procedures and guidelines for managers, deans, faculty and staff.
Problem solving, independent judgment and decision-making are a
daily component of the position.
This position partners with Employment Specialists, Human Resources
Consultants, Compensation, and Academic Human Resources and serves
the entire UW Bothell campus with diverse client needs - academic
units, facilities, student housing, security, administration, etc.
This position must understand, articulate, and advocate for the
unique needs of UW Bothell while promoting an effective and
collaborative working relationship with UW Seattle HR and Academic
ACADEMIC OE/HR ADMINISTRATION
--- Provide guidance and oversight in areas of promotion and
tenure, appointment and reappointment, separation, merit, leaves,
salary and other faculty personnel issues.
--- Advise and make recommendations on faculty personnel issues to
Vice Chancellor for Academic Affairs (VCAA), school administrators,
faculty, and deans based on knowledge and experience with Faculty
Code, Federal and State law, and University policy and
--- Oversee the tenure and promotion process, setting timelines and
ensuring compliance with the UW Handbook and other policies and
--- Oversee processes and provide consultation to the VCAA,
faculty, and deans in the review and accurate completion of
required paperwork for tenure-track faculty appointments,
reappointments, salary, leaves (including FMLA, ADA, etc.) and
other personnel issues. Recommend and communicate edits or
corrections when necessary. -
--- Address faculty and staff queries about academic employment
--- As directed by the AVC represent, advise and assist in matters
regarding sensitive employee relations issues. Coordinate
logistical support for grievances, investigations, and appeals.
--- Convene and conduct monthly meetings with school administrators
and their designees.
--- Oversee the hiring and appointment process for Academic Student
Employees covered by a collective bargaining agreement, and in
collaboration with Labor Relations provide interpretation of UAW
--- Create guidelines and policies for Academic HR processes for
the Bothell campus.
--- Assess, identify and implement process improvements and
--- Develop subject-specific content for SharePoint site so that
consistent processes and practices are up-to-date, available and
communicated to faculty across campus
--- Oversee Interfolio Search and Review Promotion and Tenure, to
support faculty recruitment, promotion and tenure and other key
--- Prepare and facilitate topic-specific presentations for
faculty, including promotion and tenure and Interfolio
--- Serve as internal consultant by providing confidential advice,
counsel, guidance, and training on UAW union contract for Academic
Student Employees (ASE).
--- Supervise one 100% FTE staff who will provide academic human
resources support. Plan, assign, and direct work of subordinate;
conduct performance evaluation; provide mentorship, guidance and
--- Lead process improvement process efforts to build efficiencies
and clarity across faculty OE/HR practices.
--- Collaborate with UW Academic Human Resources staff.
--- Maintain confidential records.
--- Collaborate with OE/HR colleagues to identify and implement
programs and services to benefit the UW Bothell campus
STAFF OE/HR ADMINISTRATION
--- Serve as internal consultant by providing confidential advice,
counsel, guidance, and training to management, directors,
supervisor, and staff.
--- Partner with managers and OE/HR Talent Acquisition Partner to
support staff retention efforts and performance management to build
an engaged and inclusive campus culture. Refer inquiries to the
OE/HR Director or AVC as appropriate.
--- Serve as backup to the Senior OE/HR Business Partner
--- Manage all relevant Workday processes, working competently and
collegiately with OE/HR team, ISC contacts, Fiscal and Audit
Services, School or department leaders, and administrative staff.
Produce and utilize Workday reports to establish effective auditing
and tracking procedures to ensure correct functioning of
--- Interpret rules and procedures for special programs such as
Fixed Duration appointments for appropriate classified staff and
Project Appointments and Limited Term Appointments for Professional
--- Review, provide advice and counsel, and coordinate appointment
changes, position reviews, in-grades, and temporary pay/salary
--- Occasionally teach classes or workshops to UW Bothell staff and
--- Assist OE/HR Director or OE/HR AVC in conducting workplace
investigations and grievances.
--- Liaise with Compensation as needed.
--- The OE/HR Business Partner is the Workday HR Partner, Academic
Chair/Chair's Delegate, and Academic Dean/Dean's Delegate for UW
Bothell. The OE/HR Partner is expected to have deep knowledge of
Workday operational and reporting functions for daily
--- Oversee or facilitate appropriate remedies and corrections via
ISC/Workday. Work closely with managers and Fiscal and Audit
Services, as well as Administrators, as needed, to ensure
compliance and correctness of compensation, pay and effort entries,
and see through any remedial procedures to completion.
--- Stay up to date on all the latest policies, procedures and
Workday changes as communicated by the ISC, the HR Administrator
Forums, and other peer networks to adopt and utilize the latest
effective tools and tips, and to ensure departmental
--- Analyzes HR trends and metrics, to develop effective and
consistent people solutions, programs and policies throughout the
--- Provide information and advice regarding application
procedures, job opportunities and search status for both staff
--- Other related duties as assigned.
--- Bachelor's Degree in Human Resources, Business, Communication,
or related field.
--- At least four years of increasingly responsible HR work in both
a generalist and specialist role. Be a resource for the campus with
a general knowledge of all aspects of Human Resources Management
including recruitment, compensation, FMLA, reasonable
accommodation, employee relations, labor relations, and employment
Equivalent education/experience will substitute for all minimum
qualifications except when there are legal requirements, such as a
--- Strong interpersonal skills and customer service. Poised,
professional manner with the ability to express oneself clearly and
empathetically in interactions with others in all forms of
communications, verbal and written.
--- Strong project management skills. Ability to problem solve,
take initiative, set priorities, handle multiple projects, and
exercise good judgment in an organized and professional manner.
--- Demonstrated ability to work independently, with a high level
of initiative, and as part of a team.
--- Ability to maintain confidentiality and handle confidential and
sensitive information in an appropriate manner
--- Must be flexible, adaptable, resourceful, and detail
--- Knowledge of Microsoft Windows Office software programs,
including ability to create and conduct presentations using
--- Treats others with respect; promotes cooperation; works
effectively and positively with individuals of diverse cultural and
--- Experience with UW systems including knowledge of UWHires,
--- Experience with DocuSign and Interfolio.
--- Working knowledge of UW human resources policies. -
--- Familiarity with academic policies and procedures.
--- Experience in a union environment.
This position currently allows for a hybrid work model with an
expectation of being on campus three days/week.
The application process for UW positions may include completion of
a variety of online assessments to obtain additional information
that will be used in the evaluation process. These assessments may
include Work Authorization, Cover Letter and/or others. Any
assessments that you need to complete will appear on your screen as
soon as you select "Apply to this position". Once you begin an
assessment, it must be completed at that time; if you do not
complete the assessment you will be prompted to do so the next time
you access your "My Jobs" page. If you select to take it later, it
will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you
will not be considered for this position until all required
assessments have been completed.
Applicants considered for this position will be required to
disclose if they are the subject of any substantiated findings or
current investigations related to sexual misconduct at their
current employment and past employment. Disclosure is required
under Washington state law .
Committed to attracting and retaining a diverse staff, the
University of Washington will honor your experiences, perspectives
and unique identity. Together, our community strives to create and
maintain working and learning environments that are inclusive,
equitable and welcoming.To request disability accommodation in the
application process, contact the Disability Services Office at
206-543-6450 or firstname.lastname@example.org .COVID-19 VACCINATION
REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires
employees of higher education and healthcare institutions to be
fully vaccinated against COVID-19 unless a medical or religious
exemption is approved. Being fully vaccinated means that an
individual is at least two weeks past their final dose of an
authorized COVID-19 vaccine regimen. As a condition of employment,
newly hired employees will be required to provide proof of their
COVID-19 vaccination. View the Final candidate guide to COVID-19
vaccination requirement webpage for information about the medical
or religious exemption process for final candidates.
Keywords: University of Washington, Seattle , OE/HR BUSINESS PARTNER, Human Resources , Bothell, Washington
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