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OE/HR BUSINESS PARTNER

Company: University of Washington
Location: Bothell
Posted on: June 25, 2022

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content Salary: Salary is commensurate with education and experience. - Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

Priority will be given to applications received by May 19th, 2022. - As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. -

Located in the heart of the Puget Sound region, the University of Washington Bothell is one of the most dynamic public universities in the state of Washington. The campus is committed to increasing access to an excellent UW education and preparing students to be leaders throughout Washington and beyond.

UW Bothell provides students a participatory, cross-disciplinary experience grounded in hands-on learning, community-based research, close relationships with faculty as teachers and mentors, and the personalized support of staff who are dedicated to student success.

The campus offers more than 55 undergraduate and graduate degrees. Current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, more than 40% are first-generation college attendees, and more than half are students of color.

The University values hiring faculty and staff who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues.

Diversity and inclusion are core values at UW Bothell. Our work begins with the acceptance and celebration of the differences that are represented through the many diverse and minoritized communities on our campus and in the surrounding community. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the most marginalized groups among us, we also create conditions of equity, justice and academic excellence for everyone.

The three priorities of the University's current Strategic Plan - Increasing Access, Achieving Excellence are to: strengthen diversity and equity, enhance community and campus engagement, and advance cross-disciplinary teaching and scholarship.

In addition to having award winning faculty and staff, UW Bothell has been recognized for innovations in academic programming and support services designed to help students graduate on time and debt-free. It has also earned both recognition and awards for its work in the area of environmental sustainability.

The OE/HR Business Partner must consistently exercise strong judgment, ethics, and discretion. They must demonstrate strong organizational, communication and interpersonal skills; manage multiple tasks, set priorities and expectations, work under pressure with constant interruptions; be resourceful and help others become successful; be proactive and resilient; and have exceptional listening and communication skills. Be able to handle stressful situations with grace and diplomacy and stay neutral during difficult employee relations situations. This position requires strong collaboration skills and high emotional intelligence.

This position serves as the first point of contact for managers, staff and faculty for OE/HR matters, this includes assessing organizational needs and building solutions around performance management, diversity and inclusion, well-being, career and leadership development. They act as a changemaker to ensure the successful implementation of frequent organizational and business change initiatives. The OE/HR Business Partner build collaborative relationship with members of the campus community to improve work relationships, build community and morale, and increase retention.

The OE/HR Business Partner must navigate complex federal, state, UW, and departmental laws and regulations, faculty code, policies, procedures and guidelines for managers, deans, faculty and staff. Problem solving, independent judgment and decision-making are a daily component of the position.

This position partners with Employment Specialists, Human Resources Consultants, Compensation, and Academic Human Resources and serves the entire UW Bothell campus with diverse client needs - academic units, facilities, student housing, security, administration, etc. This position must understand, articulate, and advocate for the unique needs of UW Bothell while promoting an effective and collaborative working relationship with UW Seattle HR and Academic HR.

RESPONSIBILITIES:

ACADEMIC OE/HR ADMINISTRATION

--- Provide guidance and oversight in areas of promotion and tenure, appointment and reappointment, separation, merit, leaves, salary and other faculty personnel issues.
--- Advise and make recommendations on faculty personnel issues to Vice Chancellor for Academic Affairs (VCAA), school administrators, faculty, and deans based on knowledge and experience with Faculty Code, Federal and State law, and University policy and procedures.
--- Oversee the tenure and promotion process, setting timelines and ensuring compliance with the UW Handbook and other policies and procedures.
--- Oversee processes and provide consultation to the VCAA, faculty, and deans in the review and accurate completion of required paperwork for tenure-track faculty appointments, reappointments, salary, leaves (including FMLA, ADA, etc.) and other personnel issues. Recommend and communicate edits or corrections when necessary. -
--- Address faculty and staff queries about academic employment related questions.
--- As directed by the AVC represent, advise and assist in matters regarding sensitive employee relations issues. Coordinate logistical support for grievances, investigations, and appeals.
--- Convene and conduct monthly meetings with school administrators and their designees.
--- Oversee the hiring and appointment process for Academic Student Employees covered by a collective bargaining agreement, and in collaboration with Labor Relations provide interpretation of UAW contract.
--- Create guidelines and policies for Academic HR processes for the Bothell campus.
--- Assess, identify and implement process improvements and efficiencies. -
--- Develop subject-specific content for SharePoint site so that consistent processes and practices are up-to-date, available and communicated to faculty across campus
--- Oversee Interfolio Search and Review Promotion and Tenure, to support faculty recruitment, promotion and tenure and other key faculty processes.
--- Prepare and facilitate topic-specific presentations for faculty, including promotion and tenure and Interfolio utilization.
--- Serve as internal consultant by providing confidential advice, counsel, guidance, and training on UAW union contract for Academic Student Employees (ASE).
--- Supervise one 100% FTE staff who will provide academic human resources support. Plan, assign, and direct work of subordinate; conduct performance evaluation; provide mentorship, guidance and feedback.
--- Lead process improvement process efforts to build efficiencies and clarity across faculty OE/HR practices.
--- Collaborate with UW Academic Human Resources staff.
--- Maintain confidential records.
--- Collaborate with OE/HR colleagues to identify and implement programs and services to benefit the UW Bothell campus community.

STAFF OE/HR ADMINISTRATION

--- Serve as internal consultant by providing confidential advice, counsel, guidance, and training to management, directors, supervisor, and staff.
--- Partner with managers and OE/HR Talent Acquisition Partner to support staff retention efforts and performance management to build an engaged and inclusive campus culture. Refer inquiries to the OE/HR Director or AVC as appropriate.
--- Serve as backup to the Senior OE/HR Business Partner
--- Manage all relevant Workday processes, working competently and collegiately with OE/HR team, ISC contacts, Fiscal and Audit Services, School or department leaders, and administrative staff. Produce and utilize Workday reports to establish effective auditing and tracking procedures to ensure correct functioning of compensation/parity issues.
--- Interpret rules and procedures for special programs such as Fixed Duration appointments for appropriate classified staff and Project Appointments and Limited Term Appointments for Professional Staff.
--- Review, provide advice and counsel, and coordinate appointment changes, position reviews, in-grades, and temporary pay/salary increases.
--- Occasionally teach classes or workshops to UW Bothell staff and supervisors.
--- Assist OE/HR Director or OE/HR AVC in conducting workplace investigations and grievances.
--- Liaise with Compensation as needed.

OTHER DUTIES

--- The OE/HR Business Partner is the Workday HR Partner, Academic Chair/Chair's Delegate, and Academic Dean/Dean's Delegate for UW Bothell. The OE/HR Partner is expected to have deep knowledge of Workday operational and reporting functions for daily transactions.
--- Oversee or facilitate appropriate remedies and corrections via ISC/Workday. Work closely with managers and Fiscal and Audit Services, as well as Administrators, as needed, to ensure compliance and correctness of compensation, pay and effort entries, and see through any remedial procedures to completion.
--- Stay up to date on all the latest policies, procedures and Workday changes as communicated by the ISC, the HR Administrator Forums, and other peer networks to adopt and utilize the latest effective tools and tips, and to ensure departmental compliance.
--- Analyzes HR trends and metrics, to develop effective and consistent people solutions, programs and policies throughout the schools/units.
--- Provide information and advice regarding application procedures, job opportunities and search status for both staff and
--- Other related duties as assigned.

MINIMUM REQUIREMENTS:

--- Bachelor's Degree in Human Resources, Business, Communication, or related field.
--- At least four years of increasingly responsible HR work in both a generalist and specialist role. Be a resource for the campus with a general knowledge of all aspects of Human Resources Management including recruitment, compensation, FMLA, reasonable accommodation, employee relations, labor relations, and employment laws.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS:

--- Strong interpersonal skills and customer service. Poised, professional manner with the ability to express oneself clearly and empathetically in interactions with others in all forms of communications, verbal and written.
--- Strong project management skills. Ability to problem solve, take initiative, set priorities, handle multiple projects, and exercise good judgment in an organized and professional manner.
--- Demonstrated ability to work independently, with a high level of initiative, and as part of a team.
--- Ability to maintain confidentiality and handle confidential and sensitive information in an appropriate manner
--- Must be flexible, adaptable, resourceful, and detail oriented.
--- Knowledge of Microsoft Windows Office software programs, including ability to create and conduct presentations using PowerPoint.
--- Treats others with respect; promotes cooperation; works effectively and positively with individuals of diverse cultural and socioeconomic backgrounds.

DESIRED:

--- Experience with UW systems including knowledge of UWHires, Workday, etc.
--- Experience with DocuSign and Interfolio.
--- Working knowledge of UW human resources policies. -
--- Familiarity with academic policies and procedures.
--- Experience in a union environment.

WORKING CONDITIONS:

This position currently allows for a hybrid work model with an expectation of being on campus three days/week.


Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .COVID-19 VACCINATION REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Keywords: University of Washington, Seattle , OE/HR BUSINESS PARTNER, Human Resources , Bothell, Washington

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