HR DEPT. MANAGER/ ADMIN

Company: University of Washington
Location: Seattle
Posted on: September 21, 2023

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content Department: WASHINGTON NATIONAL PRIMATE CENTER (WaNPRC) Job Location: Seattle Campus Posting Date: 08/01/2023 Closing Info: Open Until Filled Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Position Complexities
The WaNPRC is a complex organization, with eight diverse units and -150 staff, including professional, classified from 3 unions, part time staff, and students. This requires an understanding of several union contracts as well as overall University policies and procedures that have to be incompliance with local, state and federal authorities and oversight.

The HRA must be self-motivated and able to identify gaps and areas that need improvement. These areas will then be presented to key stakeholders for buy-in and on-going support.

Based on assigned delegation of authority, the HRA will exercise independent decision-making that aligns with the integrity of the organization and the University. The HRA must stay current and informed of all UWHR policies and procedures as well as State and Federal law, and actively integrate and implement them as needed. The duties assigned to the HRA are highly sensitive and dynamic and require the incumbent to be flexible, respectful, ethical, supportive and discrete. The HRA will report to the Director of Human Resources and Operations in the Office of Research.

Position Dimensions and Impact to the University
This position plays a critical role in supporting the infrastructure and on-going needs of the WaNPRC. There are multiple dimensions that impact the university at every level. This individual will have key interactions with staff and academic personnel to ensure that the WaNPRC is achieving its mission of supporting strong science, ethical animal research, animal welfare and compliance.

The values of diversity, equity and inclusion are integral to the success of our research enterprise and are embedded in the culture of who we are as an institution and employer. We create progressive change honoring the unique and diverse perspectives in the Office of Research and the UW research community. We strengthen our commitment to the core values of diversity, equity, and inclusion by fostering an environment of authenticity in support of our mission to provide an equitable and accessible community to all. Read more here: https://www.washington.edu/research/or/office-of-research-diversity-equity-and-inclusion/

DUTIES AND RESPONSIBILITIES

Human Resources Operations (50%)

• Recruitment and Hiring: manage the end-to-end process; serve as the designated hiring manager for unit leaders; support the development of position descriptions; conduct compensation analysis in partnership with the Finance office, unit leaders and central HR Compensation Office; and support candidate interviews, hiring and onboarding.
  
• Workday Operations: submit and manage Workday transactions to facilitate all aspects of recruitment, hiring, compensation, time and absence, position management and termination.
  
• Leave Administration and Accommodations: work closely with central HR to provide consultation and guidance on leave policy and procedure; advise employees regarding the provisions of laws and policies governing the types of leave and usage; track employee's time off during leave to ensure accurate compensation payment to employee; and ensure compliance with university and other laws on matters related to the Americans with Disability Act and all other applicable labor laws.
  
  Employee Management (35%)
  
• Performance Management: provide consultation and advice to supervisors and managers on policies and procedures related to managing an employee's performance to meet the expectations of the position's duties and responsibilities.
  
• Complaint Resolution and Reviews: work closely with central HR Consultant. Provide information and advice to employee or supervisor regarding resources and options; lead and/or assist with unit reviews and investigations to resolve allegations of policy violations and workplace complaints.
  
  Union Labor Relations (10%)
  
• Management-Labor Relations: stay apprised of labor contract agreements in order to provide information and guidance to supervisors and managers to ensure consistent application of contract terms and conditions; may participate on contract negotiation efforts.
  
  Special Projects and Other Duties (5 %)
  
• Represent WaNPRC related to the position's area of subject matter expertise, may be asked to lead special projects and/or serve on ad hoc committees and work groups
  
  Lead Responsibilities:
  Mentorship & leadership support for all personnel
  
  Supervisory Responsibilities:
  Direct supervision for student helpers.
  
  MINIMUM REQUIREMENTS
  
• Bachelor's Degree in human resources, business administration or closely related field.
  
• Six to eight years of relevant experience
  
  Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
  
  ADDITIONAL REQUIREMENTS
  
• 5+ years' direct experience in human resources with increasingly responsible duties.
  
• Knowledge of State and Federal employment laws
  
• Excellent written and verbal communication skills
  
• Strong analytical and problem-solving skills
  
• Demonstrated ability to exercise a high level of discretion, judgment and tact
  
• This position's primary appointment will be in Seattle, Washington, at the University of Washington campus.
  
• There will be additional personnel support for the satellite facility in Mesa, AZ.
  
  Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
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Keywords: University of Washington, Seattle , HR DEPT. MANAGER/ ADMIN, Human Resources , Seattle, Washington