Senior Materials & Services Analyst

Company: Pearl Companies
Location: Seattle
Posted on: September 18, 2020

Job Description:

SALARY: $ 75k - $ 115k

GENERAL PURPOSE:

Under general direction performs a full range of detailed analysis of mission critical light rail operational material and service needs. Recommend and apply the most expedient method to deliver timely, fair and reasonable prices for Sound Transit materials purchasing and professional services contracts in junction with the Procurement and Contracts Division. Initiate required sole source, proprietary and routine purchasing documentation, such as executive summary memos and staff reports following the process through with Procurement and Contracts to closure. Provide detailed inventory management information based on historical purchasing and usage; forecast future needs for light rail vehicles, traction power systems, track, signals and facilities. Work as a liaison between rail maintenance and contracts. Analyze materials and services proposals and scope of work for delivery methods and reasonableness of costs. Serve as a rail system materials inventory, asset management subject matter expert assisting staff, consultants and management with all matters of inventory, asset management and requirements of all applicable FTA, State and Sound Transit policies, procedures, guidelines and laws.

ESSENTIAL FUNCTIONS:The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Coordinates with the storeroom supervisor when ordering parts, supplies, materials, maintenance fluids, and services. Maintain continuity of supply through coordinated planning and scheduling. Exercise ownership of Min/Max inventory levels. Generate requisitions, blanket requisitions, prepare independent cost estimates (ICE) based on analysis, obtain vendor quotes, W9 s, determine applicability of purchasing method and place orders through the Agency Procurement and Contract guidelines and policies. Print division PO s and blanket releases, send to vendors and monitor procurement progress. Collaborates with parts Clerks, Accounts Payable, Procurement & Contracts and Administrative support staff to resolve invoice and damage discrepancies. Ensures inventory accuracy and serves as point of contact for audits. Acts as the point of contact for the Link Asset Management program in regards to procurement. Responsible for warranty terms, conditions and enforcement on material purchasing. Analyzes purchasing history of inventory parts, maintenance fluids, goods and services; reviews the reorder reports and forecasting tools with inventory to assist with procurement planning of these items. Reviews and assesses scopes of work and specifications submitted by Link departments or prepares scopes of work for user department review through references and research. Conducts reviews of contracts to ensure that maintenance needs are fully incorporated. Performs analyses on a variety of elements of service contract proposals; analyzes material cost proposals for reasonableness, allowableness and requirements in order to achieve fair and reasonable prices for the Agency; analyzes market prices of proposals from contractors and consultants. Makes releases against purchase orders and awards non-bid and informally bid items. Provides guidance, technical expertise and expert level advice relative to area of assignment to department and division management and staff; conducts research and drafts recommendations to management; develops materials and services policies and guidelines. Supports materials and services for multiyear mid-life overhaul projects for light rail vehicles, traction power systems, track, signals, SCADA, structures and facilities. Assists with the development and maintenance of a cost rate database or other forms of information to be used for analysis and reporting purposes. Serves as the point of contact for build or buy studies within the rail maintenance department working closely with maintenance and maintenance planning staff. Ensures compliance with Agency policy as well as federal, state and local laws and regulations; responds to state and federal audit requests, resolves findings and recommendations. Attends and participates in professional group meetings; stays abreast of new trends and innovations related to the area of assignment; maintains awareness of federal, state and local regulations and impact of changes on the Agency. It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees. It is the responsibility of all employees to integrate sustainability into everyday business practices. Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor s Degree in finance, business administration, accounting, purchasing or related field with two years of purchasing/contracting inventory experience or an equivalent combination of education and experience and five years of experience relative to inventory management of heavy industrial parts; OR an equivalent combination of education and experience.

Required Licenses or Certifications:Valid state driver s license.

Required Knowledge of: Generally accepted heavy parts purchasing, issuing, receiving, inventory and inventory control principles, practices, and procedures. In-depth knowledge of maintenance work order systems and asset management principals. Statistical methods and concepts and other analytical tools used in materials and services price analysis. Basic knowledge algebra and geometry. Ability to read and interpret drawings, schematics and chart recordings. Basic electrical principles and laws. Principles of warranty management. Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases. Preparing clear, concise reports and correspondences. Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities and produce detailed quality work within tight time frames.

Required Skill in: Critical and analytical thinking in conducting research and analysis and in preparing and analyzing Complex data and comprehensive reports. Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports (Word, PowerPoint, Excel, Visio, and SharePoint). Mathematical skills in calculating figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public. Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies. Interpreting and applying federal, state, and local policies, laws, and regulations. Demonstrating a positive customer service orientation with both internal and external clients. Effective oral and written communication while working with diverse work groups and individuals. Interpreting and administering policies and procedures sufficient to discuss and explain to staff and other constituencies.

Ability to:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and effectively communicate to managers, clients, customers, and the general public. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands / Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl; and climb or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus. Work is performed in a standard office environment with periodic visits to maintenance work areas, storerooms and off site storage facilities as required. The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.

Keywords: Pearl Companies, Seattle , Senior Materials & Services Analyst, Other , Seattle, Washington