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Senior Program Assistant, Malaria and Neglected Tropical Diseases

Company: PATH
Location: Seattle
Posted on: October 18, 2020

Job Description:

Tracking Code 10243 Job Description Please include a cover letter with your resume describing your interest in the position and how you meet the qualifications. ? PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world's most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions-including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.? PATH's Malaria Portfolio is a leader in efforts to end malaria illnesses and deaths- PATH's Malaria Portfolio is seeking a Program Assistant to support Seattle-based portfolio leadership and day to day operations. This person will also work closely with PATH Center for Malaria Control and Elimination which brings together leaders from across our malaria portfolio to pursue cross-cutting initiatives.? Administrative and Project Support (40%) Provide general administrative support to projects as assigned. Tasks include but are not limited to scheduling large scale and routine program meetings, coordinating programmatic notes, developing, and consolidating program documents. Provide daily calendaring, travel, and meeting support for Director Coordinate and keep up to date meeting schedules. Document action items for a variety of meetings as required. Manage and/or assist in writing and distribution, of documents including proposals, reports, tables, graphics, and other materials using various software programs. Draft and/or proof correspondence and other professional documents such as agendas, meeting minutes, and presentations. Perform library and internet research as requested. Coordinate arrangements for conferences, workshops, and other events as requested including invitation letters, catering arrangements, event logistics, hotel negotiations, and billing reconciliations with accounts payable. Coordinate on-site logistics for meetings, workshops, and other events. Operations Support (40%) Plan travel for portfolio leadership as needed-sourcing hotels and conference venues, serving as liaison with the PATH travel team and travel agency, managing passport and visa processing, processing pre and post travel paperwork- ensuring adherence to travel policies. Prepare purchasing requests for supplies or professional services. Maintain electronic files and file share structure for the program team. Program Communications Support (20%) Collaborate closely with PATH Communications and Marketing colleagues to develop and execute regular and ad hoc project communications for internal and external audiences. Own and run cross-portfolio communication meetings and other forums as needed. Required Experience Bachelor's degree and a minimum of 2 years of experience in an administrative setting or a combination of education and experience Ability to work in multi-site project team with minimal supervision, including demonstrated history of being a proactive problem solver who can work effectively under deadlines. Excellent attention to detail and results focus while able to adapt to changing ambiguous situations and changing priorities. Strong interpersonal and organizational skills. Ability to organize and implement events for large groups and international guests. Excellent and demonstrable organization, communication, and writing skills. Strong research, proofreading, and editing skills. Ability to manage time efficiently and work independently. Demonstrated ability to multi-task and thrive in fast-paced and high-pressure situations. Comfortable with working openly and transparently, sharing work-in-progress, failures, successes, and lessons-learned. Versatile and responsive in working virtually and collaboratively with teams globally. Must have legal authorization to work in the United States. PATH is dedicated to building an inclusive workforce where diversity is valued. PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law. Job Location Seattle, Washington, United States Company Location United States, Seattle Position Type Full-Time/Regular PATH is dedicated to diversity and is an equal opportunity employer.

Keywords: PATH, Seattle , Senior Program Assistant, Malaria and Neglected Tropical Diseases, Other , Seattle, Washington

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