Senior Project Control Coordinator-Non-Revenue Vehicle
Company: Sound Transit
Location: Seattle
Posted on: April 10, 2021
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Job Description:
If you are a job seeker with a disability and require a
reasonable accommodation to apply for one of our jobs, you will
find the contact information to request the appropriate
accommodation by visiting the following page: Senior Project
Control Coordinator-Non-Revenue Vehicle The ideal candidate
performs the full range of professional and administrative level
duties involved in providing technical expertise and assistance in
coordinating and administering the use of Non-Revenue vehicles for
Sound Transit. Assures that the division's contracted maintenance
services are continuously monitored for compliance with
expectations, scheduling, and cost. Assists in managing multiple
vendors, projects, and properties to ensure consistent quality,
price, and timely delivery of products and services. ESSENTIAL
FUNCTIONS:
The following duties are a representative summary of the primary
duties and responsibilities. Incumbent(s) may not be required to
perform all duties listed and may be required to perform
additional, position-specific duties. -----Monitors and maintains
Fleet Management system and ensures data on all vehicles is
current.
-----Coordinates day-to-day operations of the vehicle fleet by
ensuring vehicles are up to date with regards to licensing,
registration, title transfers, vehicle utilization reporting and
review, fuel usage, accident reporting, vehicle repairs, emissions
compliance, and invoice reconciliation.
-----Acts as primary liaison with departments and divisions within
Sound Transit to ensure all vehicle preventative maintenance
services are performed as scheduled. Reviews the vehicle
maintenance schedule, plans maintenance for the week, and
coordinates transport of vehicles to shop with departments and
divisions within Sound Transit or Fleet Staff.
-----Analyzes, audits, and processes all Fleet-related charges;
coordinates scheduled work, costs, and potential replacement with
appropriate external Fleet vendor; procures, registers and prepares
new vehicles; prepares vehicles for disposal including all
necessary documentation to established guidelines.
-----Provides excellent customer service and serves as the primary
contact for employees on Fleet use, reservation functionality, and
procedures.
-----Assists in training new staff in system procedures and
utilization of NRV Fleet Management system to ensure Sound Transit
employees follow procedures outlined in the adopted Sound Transit
Fleet Policies and Procedures.
-----Develops annual budgets for vehicle maintenance and new
procurements; prepares special purpose reports as needed to address
specific operating and financial issues and performs other Fleet
support duties as assigned.
-----As requested, serves as division contact with general public,
customers, outside contractors/consultants, similar levels within
other agencies, and external peers on issues or requests; assists
in solving problems involving some sensitivity or conflict, which
requires the interpretation and application of policy; provides
staff assistance to assigned boards, committees, or groups;
coordinates the identification of agenda items with project
managers and senior staff; and review reporting materials for
completeness and consistency.
-----Provides support for scheduling division/department on matters
as directed; serves as staff on a variety of committees as
assigned; prepares and presents staff reports and other necessary
correspondence.
-----Ensures processes, policies, and practices are interpreted and
applied consistently and effectively; ensures accountability and
compliance with all current and applicable state and federal laws,
Agency policies and procedures, rules and regulations.
-----It is the responsibility of all employees to follow Agency
safety rules, regulations, and procedures about their assigned
duties and responsibilities, which could include systems,
operations, and/or other employees.
-----It is the responsibility of all employees to integrate
sustainability into everyday business practices.
-----Other duties as assigned. MINIMUM QUALIFICATIONS: Education
and Experience:
Bachelor's Degree in Fleet management, business administration,
planning, or closely related field and four years of experience in
coordinating and providing direct support to management that
includes: monitoring, tracking, administering, and maintaining a
Non-Revenue Fleet OR an equivalent combination of education and
experience. Required Licenses or Certifications:--
Valid state driver's license. Required Knowledge of:
-----Understanding and applying fleet terminology and procedures,
using fleet management software (Agile Fleet Commander),
scheduling, and budgeting.
-----Common vehicle maintenance procedures and associated
costs.
-----Administrative support skills.
-----Interacting with other departments, agencies, municipalities,
vendors, and the public.
-----Methods and techniques of necessary report preparation, data
collection, and analysis of relevant information.
-----Principles and practices of budget preparation and
administration.
-----Project management techniques and principles.
-----Techniques to work effectively under pressure, meet deadlines,
and adjust to changing priorities.
-----English usage, spelling, grammar, and punctuation.
-----Modern office procedures, methods, and equipment, including
computers and computer applications such as word processing,
spreadsheets, and statistical databases. Required Skills:
-----Maintaining a Fleet management database; updating maintenance
records and non-revenue vehicle records.
-----Training users on all aspects of Fleet management system from
registration to use and maintenance issues; fuel cards and garage
procedures.
-----Utilizing personal computer software programs affecting
assigned work and in compiling and preparing spreadsheets and
reports.
-----Establishing and maintaining effective working relationships
with other department staff, management, vendors, outside agencies,
community groups, and the general public.
-----Interpreting and administering policies and procedures
sufficient to administer, discuss, resolve, and explain them to
staff and other constituencies.
-----Understanding and applying Fleet terminology and procedures,
using Fleet management software (Agile Fleet Commander),
scheduling, and budgeting.
-----Operational characteristics, services, and activities of Fleet
Management.
-----Common vehicle maintenance procedures and associated
costs.
-----Methods and techniques of statistical and financial
analysis.
-----Administrative support skills.
-----Interacting with other departments, agencies, municipalities,
vendors, and the public.
-----Methods and techniques of basic report preparation, data
collection, and analysis of relevant information. Physical Demands
/ Work Environment:--
-----Work is performed in a standard office environment.
-----Subject to standing, walking, bending, reaching, stooping, and
lifting of objects up to 25 pounds.
-----The Agency promotes a safe and healthy work environment and
provides appropriate safety and equipment training for all
personnel as required.
Sound Transit is an equal employment opportunity employer. No
person is unlawfully excluded from employment action based on race,
color, religion, national origin, sex (including gender identity,
sexual orientation and pregnancy), age, genetic information,
disability, veteran status or other protected class. Equal
Opportunity Employer/Protected Veterans/Individuals with
Disabilities The contractor will not discharge or in any other
manner discriminate against employees or applicants because they
have inquired about, discussed, or disclosed their own pay or the
pay of another employee or applicant. However, employees who have
access to the compensation information of other employees or
applicants as a part of their essential job functions cannot
disclose the pay of other employees or applicants to individuals
who do not otherwise have access to compensation information,
unless the disclosure is (a) in response to a formal complaint or
charge, (b) in furtherance of an investigation, proceeding,
hearing, or action, including an investigation conducted by the
employer, or (c) consistent with the contractor's legal duty to
furnish information. 41 CFR 60-1.35(c)
Keywords: Sound Transit, Seattle , Senior Project Control Coordinator-Non-Revenue Vehicle, Other , Seattle, Washington
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