Buyer 3

Company: University of Washington
Location: Seattle
Posted on: January 16, 2022

Job Description:

A higher degree of healthcare.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.

As the region's only Level I Trauma center, Harborview Medical Center is well known for innovations and excellence in trauma care and its centers of emphasis:? Trauma, Burn, Neurosciences, AIDS/STD, Center for Advanced Reconstruction and Rehabilitation (CARER), and mentally-and medically- vulnerable populations. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.

Challenge. Collaboration. Compassion. Become part of our team, and join our mission to make life healthier for everyone in our community.

The Department of Supply Chain Management at Harborview currently has an outstanding opportunity for a full time BUYER 3.

RESPONSIBILITIES:

Under administrative review, procure equipment, supplies and services to meet departmental needs; to conduct purchasing projects involving unique services and/or technical commodities; utilize a variety of procurement methods for multi-commodity purchases and/or procurement of products to develop specifications for large procurement projects for which specifications involve unique or customized material requirements where features or performance standards must be defined.

Coordinating with clients for their requirements; drafting of technical specifications; recommending technical assistance; proposing standardization of goods when appropriate.

Committing orders to vendors; preparing electronic purchase orders that are procedurally and grammatically correct; assuring contract and/or specification compliance; devise evaluation tools to assist clients in selection of alternate products.

Solicit vendor response by approved, procedural methods for specific competitive acquisitions; selecting the appropriate method, i.e. Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; fully and completely document the reasons for process selection.

Developing and drafting contracts that are compliant with UW Medicine Strategic Sourcing Department, University of Washington and State of Washington rules and regulations.

Contract Compliance:

Developing and/or recommending contract language to ensure vendor performance; reviewing all vendor contracts prior to forwarding to the Manager of Acquisition.

Submit contracts/agreements to Strategic Sourcing Manager of Contracting in preparation for the Attorney General's Office review.

Maintain a high service level to our clients by:

Providing prompt, courteous response to inquiries, requests and appointments.

Making priority application and assignment to requests for purchases, contracts, and agreements.

Advising clients of existing or potential policies and/or procedures that may affect their requisitions.

Communicating purchase order status to relevant departments on a consistent basis.

Making regularly assigned visitations or participating as required in departmental presentations aimed at increasing communication/education goals.

Resolving any Vendor performance problems.

Research and Investigation of Sources:

Locating, contacting and interviewing both via telephone and by personal visits potential vendors; monitoring the performance in a documentable fashion of existing vendors currently doing business with UW Medicine Health System in such areas as quality of goods and quality of service to clients; monitoring and ensuring compliance with specifications and contract terms and after-sale support and follow-up.

Soliciting vendor response by approved, procedural methods for specific competitive acquisitions; selecting the appropriate method, i.e. Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; fully and completely documenting the reasons for process selection.

Analyzing bids for multi-commodity purchase contracts and/or procurement of products with complex features; recapping vendor responses when required in a clear, easy to understand fashion; auditing responses according to established procedures; selecting and informing appropriate parties of the selection in positive, concise fashion.

Researching existing contracts, i.e. UW Medicine, University of Washington, State of Washington, Novation, for applicability.

REQUIREMENTS:

Three years of work experience as a professional level buyer AND either an Associate of Arts Degree in Purchasing Management or a Bachelor's Degree OR equivalent combination of work experience in buying and purchasing and college level training.

Desired:

Computer proficiency in Microsoft Office Suite

Telephone operation and courtesy skills

Customer service skills

Specialized procurement and contract reviewing knowledge

Written and verbal communication skills

Facilitation of special projects

Ability to operate with minimal supervision

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Keywords: University of Washington, Seattle , Buyer 3, Other , Seattle, Washington