sourcing Specialist

Company: University of Washington
Location: Seattle
Posted on: January 16, 2022

Job Description:

A higher degree of healthcare.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.

UW Medicine's mission is to improve the health of the public?by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals.?

Become part of our team, and join our mission to make life healthier for everyone in our community.

UW Enterprise Records and Health Information currently has an outstanding opportunity for a SOURCING SPECIALIST.

The SOURCING SPECIALIST will serve as the institutional Strategic Sourcing authority for facilitating emerging surgical and integrated clinical services procurement and contracting issues and trends, and for coordinating UW Medicine policy and strategic direction in association with other units whose interests and expertise are crucial to successful resolution of surgical and integrated clinical issues.

This position is intended to provide an enhanced level of service for complex surgical and integrated clinical procurement and contracting activities. Increased service levels may take several forms depending on the needs of the organization. Examples of enhanced service levels will include participation on-site at Harborview Medical Center, Northwest Hospital & Medical Center and the University of Washington Medical Center in planning for major projects and contracts, maximization of consignment opportunities, management of contracts and agreements through their lifecycle, as well as, rapid response and resolution of contracting issues and negotiations.

This position will be responsible for balancing time and assignments to meet all workload goals and incorporating direction from the Leadership of Surgical and Integrated Clinical Services as to priorities. This position will conduct all contracting in accordance with institutional and Strategic Sourcing departmental policies, procedures, and delegations of authority. This position will be required to become Department of Enterprise Services (DES) Certified as stated in the Revised Code of Washington (RCW 39.26.110).

RESPONSIBILITIES:

Provide leadership and direction for procurement and contracting activities to UW Medicine department of Surgical and Integrated Clinical Services including:

Participate in resource planning, assessing and prioritizing requirements for complex surgical and integrated clinical programs including issues of emerging technology advances in surgical and integrated clinical equipment, contracting, consignments, patient safety, and the use of the internet for procurement and contracting transactions.

Identify best practices for conducting major contracts in a cost effective and expeditious manner, while managing risk issues and ensuring compliance with external rules and regulations.

Identify best practices in conjunction with the UW Medicine teams; Materials and Logistics System Director, Information Services System Director and Value Analysis Director to advise on the management of a complex surgical and integrated clinical services inventory consisting of implants, consignments, general surgery products and specialty equipment.

Under independent delegated authority, plan, award, and administer contracts for goods and services covering a wide range of technically complex products and serve as liaison with surgical and integrated clinical services staff to ensure effective overall operation of the procurement, contracting and payables system.

Advise the UW Medicine Surgical and Integrated Clinical Services community on procurement and contracting policies and procedures recommending and implementing changes in procedures as necessary to support those units

Develop long term procurement and contracting strategies and implement procedures and systems which will support the surgical and integrated clinical programs and continued growth.

Monitor changes, updates, and other policy issues stemming from UW Medicine and entity specific Surgical and Integrated Clinical Services Councils/Committees, Patient Safety Committees, Product Evaluation Committees, Supply Chain Committees and other sources.

Contract for goods and services to meet departmental needs by coordinating with clients regarding their requirements; drafting of technical specifications; recommending technical assistance and proposing standardization of goods when appropriate.

Committing orders to vendors; prepare electronic purchase orders that are procedurally and grammatically correct; assuring contract and/or specification compliance; devise evaluation tools to assist clients in selection of alternate products.

Soliciting vendor response by approved, procedural methods for specific competitive contracts; selecting the appropriate method, i.e. Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; fully and completely document the reasons for process selection.

Developing and drafting contracts that are compliant with UW Medicine Medical Centers, University of Washington and State of Washington rules and regulations

Perform Contract Administration for the Procurement Services

Developing and/or recommending contract language to ensure vendor performance; reviewing all vendor contracts prior to forwarding to the Attorney General's Office.

Maintain a high service level to our clients by providing prompt, courteous response to inquiries, requests and appointments.

Coordinate with the Medical Centers Clinical Engineering Departments to inform and monitor the acceptance of capital and minor equipment for use within Perioperative Services locations.

Making regularly assigned visitations or participating as required in departmental presentations aimed at increasing communication/education goals.

Resolving any Vendor performance problems.

Perform research and investigation for sources of supply by locating, contacting and interviewing both via telephone and by personal visits potential vendors; monitoring the performance in a documentable fashion of existing vendors currently doing business with UW Medicine Medical Centers in such areas as quality of goods and quality of service to clients; monitoring and ensuring compliance with specifications and contract terms and after-sale support and follow-up.

Solicit vendor response by approved, procedural methods for specific competitive contracts; selecting the appropriate method, i.e. Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; fully and completely documenting the reasons for process selection.

Analyzing bids for multi-commodity purchase contracts and/or procurement of products with complex features; recapping vendor responses when required in a clear, easy to understand fashion; auditing responses according to established procedures; selecting and informing appropriate parties of the selection in positive, concise fashion.

Research existing contracts, i.e. UW Medicine Medical Centers, University of Washington, State of Washington, Vizient (GPO), for applicability.

REQUIREMENTS:

Bachelors Degree with an emphasis in a healthcare, Strategic Sourcing or other quantitative fields.

Six years of experience in procurement and contracting activities in support of surgical and integrated clinical services department, preferably in a mid to large health care organization, preferably in the public sector, especially in a research/teaching setting.

Knowledge of medical terminology and items used in a hospital.

Interpersonal Skills

Demonstrate ability within a team assignment to take a lead role in interpreting and applying conflict resolution techniques; management of diversity in the workplace; effective communication and active listening skills; consensus building and problem resolution skills in order to achieve group goals.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Keywords: University of Washington, Seattle , sourcing Specialist, Other , Seattle, Washington