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People Operations Administrator

Company: Swift HR Solutions, Inc.
Location: Seattle
Posted on: May 14, 2022

Job Description:

The People Operations Administrator position at our nonprofit client is responsible for the administration and coordination of Human Resources programs in order to service and support effective and efficient operations of the organization's HR function. The incumbent will serve as the day-to-day contact for Human Resources needs and will partner closely with the part-time CHRO to ensure all organization needs are met.

Describe Essential Functions

  • Recruiting coordination as needed.
  • Conduct background checks.
  • Oversee onboarding process and ensure smooth entry for new hires.
  • Lead new hire HR orientation and gather all new hire paperwork.
  • Oversee off boarding
  • Maintain HRIS system
  • Participate in bi-monthly audit meeting/process in conjunction with Payroll - run and review change report to ensure accuracy
  • Maintain updated organization chart.
  • Coordinate and prepare timely, accurate reports, materials and documents to meet deadlines and regulatory requirements.
  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Maintains the integrity and confidentiality of human resource files and records.
  • Administer all benefit programs
  • Administer retirement program
  • Administer Professional Development Program
  • Help coordinate Performance Management & Recognition programs by assisting with 15Five system maintenance as well as partnership with CHRO/Management
  • Respond to all unemployment claims
  • Field HR questions and raise issues to CHRO as appropriate in regular one-on-one meetings and ongoing
  • Support continuous improvement efforts/initiatives in partnership with CHR

    Requirements
    • Bachelor's Degree or equivalent work experience
      • Preferred: PHR Certification
        • 3+ years of HR administration/coordination experience
        • Preferred: Experience partnering with payroll
          • Proficient in Google Suite and Zoom
          • Proficiency with HRIS (ADP/Workforce Now desirable)
          • Proficiency with ATS (Lever desirable)
          • Functional knowledge of key Human Resources operations and procedures to accurately and promptly respond to requests for information and/or documentation
          • Excellent verbal and written communication skills, including an understanding of nuance and context and attention to detail
          • Experience handling confidential information with discretion and knowing when to escalate issues
          • Excellent organizational and time management skills
          • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact and diplomacy
          • Excellent organizational skills and attention to detail
          • Flexible and adaptable; able to work in ambiguous situations
          • Highly resourceful team-player, with the ability to also be extremely effective independently
          • Ability to juggle multiple projects in a collaborative, often fast-paced, team environment

            Benefits
            • Very competitive compensation and benefit program.
            • Opportunity to be a part of an impactful, Seattle-based not for profit.

Keywords: Swift HR Solutions, Inc., Seattle , People Operations Administrator, Other , Seattle, Washington

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