PROGRAM OPERATIONS SPECIALIST FOR INTEGRATED CURRICULUM

Company: University of Washington
Location: Seattle
Posted on: May 14, 2022

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content PROGRAM OPERATIONS SPECIALIST FOR INTEGRATED CURRICULUM PROGRAM OPERATIONS SPECIALIST FOR INTEGRATED CURRICULUM Req #: 204532 Department: SCHOOL OF MEDICINE Job Location: Seattle Campus Posting Date: 04/20/2022 - Closing Info: Open Until Filled - Salary: Salary is commensurate with qualifications and experience. Shift: First Shift - Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. - As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The School of Medicine has an outstanding opportunity for a Program Operations Specialist for Integrated Curriculum.

The Program Operations Specialist for Integrated Curriculum for Medicine, Health and Society (MHS) and Integration for the School of Medicine will manage the MHS courses and Integration weeks for the Medical School Curriculum.

The Foundations phase is 18 months in length and consists of a total of 9 integrated blocks and other integrated content which is delivered across the five WWAMI states (Washington, Wyoming, Alaska, Montana, Idaho) to over 270 students annually. The Themes and Integration Specialist will manage curriculum congruency, implementation, delivery, operational logistics and continuous improvement for Medicine, Health and Society/Themes courses and curriculum and Integration weeks in the four-year curriculum and across the 5 WWAMI states. This position will be a representative of the Curriculum Unit in Academic Affairs, managing the day-to-day operational activities of the MHS courses and Integration weeks to ensure operational efficiency and curricular congruence. The Themes and Integration Specialist reports directly to the Assistant Director and takes direction from the Director for Curriculum and Assistant Dean for Curriculum. The Themes and Integration Specialist works closely with the Academic Affairs deans, directors, managers, and staff, and School of Medicine faculty, staff and students within the five-state WWAMI region regarding medical student curriculum related programs and serves as a resource for questions from individuals within the University and the community. The Themes and Integration Specialist is expected to independently interpret and implement university, state and federal educational policies and procedures. This position will exercise independent judgment, solve problems, and develop innovative approaches to the management of a wide variety of curriculum initiatives.

The Program Operations Specialist for Integrated Curriculum will work across the Academic Affairs Office and closely interface with the Vice Dean for Academic, Rural and Regional Affairs, Associate Dean for Curriculum, Assistant Dean for Basic Science, and Director of Curriculum to manage the implementation and initiate continuous improvement strategies for three MHS courses in the Foundations Phase (years one and two) and MHS curriculum which is integrated into the clinical year curriculum in years three and four. The specialist will manage the development and implementation of seven stand-alone Integration weeks within the five-state WWAMI region. The specialist will provide analysis of congruent curriculum delivery across six universities, five of which offer semester schedules, and one (UW) on a quarter schedule. The Themes and Integration Specialist will advise, block directors, instructors, and deans on needed changes and improvements to the curriculum to meet school, state and national/federal guidelines for accreditation and financial aid and implement and document these changes and improvements.

RESPONSIBILITIES

Medicine Health and Society/Themes Project Management:
--- Partner with Medicine, Health and Society (MHS)/Themes in Medicine Course Directors, instructors and regional administrators to develop, maintain and implement the four year MHS curriculum.
--- Communicate action steps, priorities and stakeholder needs to MHS Course Directors, instructors and staff. Communicate concerns regarding MHS curriculum to School of Medicine leadership.
--- Utilize project management techniques and tools such as Gantt charts to track and monitor timetables, action items, deliverables and contingency plans and web-based collaborative platforms (SharePoint) to share and collaborate on teaching materials.
--- Organize the work of MHS faculty, including collecting and refining minutes and follow through on action items.
--- Utilize Canvas Learning Management System to build MHS courses for students.
--- Track and monitor students who fail to master MHS material and must remediate coursework. Work with course directors to develop remediation plan and serve as liaison between School of Medicine curriculum staff and deans, faculty and other leaders on issues of curriculum and UW and SOM remediation policies.
--- Track and record students who leave the curriculum and require MSH/Themes coursework to graduate upon re-entry. Respond to all inquiries regarding student status toward graduation.
--- Initiate strategic plans and assist with process for systematic review and evaluation of continuous curricular innovation, including development and monitoring of outcomes and plans of action for improvement.
--- Author and revise curriculum website and write and manage social media and other marketing communications. Develop written communication materials and collaborate with faculty to draft special communications, including newsletters on the Foundations Curriculum and distribute broadly to UW Medicine faculty, regional faculty, staff, and students.

Integration Project Management:
--- Partner with the Integration faculty director, instructors and regional administrators to develop, maintain and implement three School of Medicine foundations phase integration weeks and four clinical phase integration weeks.
--- Organize the work of foundations and clinical integration faculty workgroup teams, including collecting and refining minutes and follow through on action items.
--- Serve as liaison between the Integration faculty director, School of Medicine curriculum staff and deans, faculty and other leaders on issues related to integration curriculum and answer questions related to student requirements, attendance and congruence across WWAMI.
--- Utilize Canvas Learning Management System to build content for students.
--- Build systems to communicate and align work between the foundations and clinical integration teams to share competencies and curricular objectives.
--- Coordinate integration communication across all stakeholder groups in the School of Medicine.
--- Present and represent curriculum team at School of Medicine Curriculum Committee meetings.
--- Build systems to track requirements during integration weeks.

Special Projects and Other Duties as Assigned:
--- Collect data and information and provides reports for inclusion in SOM reports and accreditation surveys.
--- Work with the Director of Curriculum on coordinating and integrating projects impacting all four years of the medical school curriculum.


MINIMUM REQUIREMENTS
--- Bachelor's degree in Education, Sciences, Social Sciences, or related field and at least 2 years of applicable experience. Equivalent experience may substitute for degree requirement.

Additional requirements:
--- Proven expertise with spreadsheets, word processing and databases in a Windows environment.
--- Ability to independently interpret, analyze and synthesize complex information.
--- Proven leadership and strong oral and written communication skills.
--- Demonstrated experience working in large, highly structured environments.
--- Ability to work independently with a high degree of reliability, accuracy, and productivity.
--- Ability to handle confidential information responsibly.
--- Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.

Equivalent education and/or experience may substitute for minimum requirements.

DESIRED REQUIREMENTS
--- Background in higher education.

CONDITIONS OF EMPLOYMENTY
The position occasionally requires the employee to work beyond a normal work week (e.g., more than 40 hours a week).

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .COVID-19 VACCINATION REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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