LEARNING ENVIRONMENT SPECIALIST
Company: University of Washington
Posted on: May 15, 2022
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and we will be happy to assist you. jump to content Salary: Salary
is commensurate with qualifications and experience. Shift: First
Shift - Notes: As a UW employee, you will enjoy generous benefits
and work/life programs. For a complete description of our benefits
for this position, please visit our website, click here. - As a UW
employee, you have a unique opportunity to change lives on our
campuses, in our state and around the world. UW employees offer
their boundless energy, creative problem-solving skills and
dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional
growth opportunities and unique resources in an environment noted
for diversity, intellectual excitement, artistic pursuits and
The School of Medicine has an outstanding opportunity for a
Learning Environment Specialist.
The Learning Environment Specialist (payroll title: Program
Operations Specialist) provides accreditation and learning
environment project management, website improvements and support,
event planning and management, and administrative support to the
Associate Dean for Graduate Medical Education (GME), the Director
of Accreditation, the Clinical Learning Environment Review (CLER)
Subcommittee, and the Learning Gateway team.
DUTIES AND RESPONSIBILITIES
Education and Accreditation Project Management:
In cooperation with the Associate Dean and Director of
Accreditation, identify, create, and manage projects necessary for
compliance with the Institutional Requirements (IR), Common Program
Requirements (CPR) and the Clinical Learning Environment Review
(CLER) by the Accreditation Council for Graduate Medical Education
(ACGME) and other ACGME accreditation standards and requirements as
well as institutional implementation of new standards and
--- Review new and ongoing education and accreditation standards
with the Associate Dean and Director of Accreditation. Identify and
determine standards which will need to have implementation
--- With the Associate Dean and Director of Accreditation, develop
project documentation including project initiation charters,
project management and requirement documents, project plans and
timelines, Gantt Charts, and quality review for educational,
accreditation, and Special Review projects.
--- Evaluates project feasibility and estimates resources, time,
and FTE necessary for completion.
--- Develops new and customizes existing project management
processes, and tools to manage and contain project cost and
schedule, and staff assigned to projects, both UW permanent staff
and external vendors or contractors.
--- Forms and leads project teams from start to end of project.
--- Communicates project status and issues affecting project
progress to Associate Dean, Director of Accreditation, and project
--- Support the GMEC CLER Subcommittee, a monthly meeting chaired
by the Director of Quality and Patient Safety.
Educational Event Planning & Management:
Plan and manage GME educational events including, but not limited
to, the Program Director Development Series (PDDS), Life after
Residency and Fellowship Seminar, and visiting professor workshops.
Events are held in person and virtually.
--- Primary point of contact for all GME education events; manage
all aspects of the total overall event budget - $5,000. This
includes budget reconciliation, projections, and expenditure
management. Exercise independent judgement and decision-making
skills to resolve financial and budget concerns. Develop and
maintain databases and tracking systems for budget record
--- Develop, plan, and manage all marketing and communications for
events. Manage all aspects of event logistics. Work with GME
leadership on event evaluations for future events in support of SoM
--- Analyze yearly curriculum surveys and determine education
needs. Use the results from analytics to determine curriculum for
educational workshops for Program Directors and Program
Administrative Support to the Associate Dean and Others:
This role will have frequent written and oral interactions with the
senior executives and professional staff within UW Medicine, the
UW, and affiliated organizations regarding the Associate Dean's
perspective, work and priorities and those of other leaders in the
office. The Learning Environment Specialist will represent the SoM
Graduate Medical Education's Accreditation and Education programs
and UW Medicine effectively in all communication and
--- Participate in all meetings of workgroups to independently
research assigned policy and topical areas for presentation and
discussion. Manage materials for recurring meetings, including
setting and managing to agendas.
--- Investigate and resolve matters of significance on behalf of
--- Continuously exercise independent judgment and decision-making
skills to assure adherence to federal and state regulations and
other regulations as appropriate.
--- Manage the Associate Dean's highly complex calendar.
--- Manage and respond to all inquiries based upon knowledge of the
Associate Dean's views and priorities, including drafting responses
to issues identified.
--- Manage all travel for Associate Dean, Director of Accreditation
and the Learning Gateway team, including the processing of
Website Edits & Improvements:
--- Primary Editor for assigned education and accreditation
webpages, including regular upkeep and improvement of pages.
--- Development of new webpages as identified by the Associate
Dean, Director of Accreditation, or others.
--- Member of the GME Website Team: responsible for overall website
usability, accessibility, standard setting and advancement.
GME Office Projects & Support:
--- The Learning Environment Specialist routinely supports and
participates in GME cross-functional projects or tasks. Examples of
past participation includes the GME Strategic Communication Task
Force and New Resident Orientation Planning Group. Involvement is
decided, in discussion with the Associate Dean, based on needs of
the GME Office and/or interest of the Learning Environment
--- Other duties as assigned.
--- Bachelor's Degree in Business Administration or related field.
Equivalent experience may substitute for degree requirement.
--- 2 years prior experience: 1 year minimum professional
experience as an Executive Secretary or Administrative Assistant
and minimum 1 year project management experience.
--- Ability to work in a fast-paced, changing environment.
--- Excellent oral, written and grammatical communication skills
including demonstrated competency in preparation of correspondence
and reports using professionalism, diplomacy and discretion in a
--- Aptitude for learning new technology and/or programs (commonly
used: Trello, MedHub, ACGME Accreditation Data System).
--- Proficiency with:
o Microsoft products including Outlook, OneDrive, Word, Excel and
o Google Tools and Google Calendar.
o Creating and managing project plans.
Equivalent education and/or experience may substitute for minimum
--- Experience with website development/design (WordPress).
WORKING ENVIRONMENTAL CONDITIONS
--- Ability to report for normal work hours from 8 AM to 5 PM,
including a lunch hour in a (currently) hybrid telework model in
keeping with GME Office standards.
--- Ability to work alternate schedules on occasion to accommodate
morning and evening events. Work may routinely require more than 40
hours per week due to operational requirements.
--- Ability to travel locally.
The application process for UW positions may include completion of
a variety of online assessments to obtain additional information
that will be used in the evaluation process. These assessments may
include Work Authorization, Cover Letter and/or others. Any
assessments that you need to complete will appear on your screen as
soon as you select "Apply to this position". Once you begin an
assessment, it must be completed at that time; if you do not
complete the assessment, you will be prompted to do so the next
time you access your "My Jobs" page. If you select to take it
later, it will appear on your "My Jobs" page to take when you are
ready. Please note that your application will not be reviewed, and
you will not be considered for this position until all required
assessments have been completed.
Applicants considered for this position will be required to
disclose if they are the subject of any substantiated findings or
current investigations related to sexual misconduct at their
current employment and past employment. Disclosure is required
under Washington state law .
Committed to attracting and retaining a diverse staff, the
University of Washington will honor your experiences, perspectives
and unique identity. Together, our community strives to create and
maintain working and learning environments that are inclusive,
equitable and welcoming.To request disability accommodation in the
application process, contact the Disability Services Office at
206-543-6450 or firstname.lastname@example.org .COVID-19 VACCINATION
REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires
employees of higher education and healthcare institutions to be
fully vaccinated against COVID-19 unless a medical or religious
exemption is approved. Being fully vaccinated means that an
individual is at least two weeks past their final dose of an
authorized COVID-19 vaccine regimen. As a condition of employment,
newly hired employees will be required to provide proof of their
COVID-19 vaccination. View the Final candidate guide to COVID-19
vaccination requirement webpage for information about the medical
or religious exemption process for final candidates.
Keywords: University of Washington, Seattle , LEARNING ENVIRONMENT SPECIALIST, Other , Seattle, Washington
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