Business Administrator

Company: Unico Properties LLC
Location: Seattle
Posted on: May 16, 2022

Job Description:

Job DescriptionWhat We DoUnico is a commercial real estate investor and full-service operator committed to creating environments that enhance the success of the people, businesses, and communities we serve while delivering best-in-class customer service. For more than 60 years, our investors and partners have relied on us for our local knowledge, institutional rigor, and boutique service, which consistently deliver results. Unico Solar Investors is a wholly owned subsidiary of Unico Investment Group that develops, owns, and operates solar energy systems for its own real estate portfolio and for third-party customers. Unico Solar Investors develops solar energy portfolios that provide long-term, a cyclical cash flow by selling clean energy to a diversified mix of electricity consumers that include utilities, commercial and industrial buildings, government facilities, entertainment facilities, and educational facilities, among others. Who We AreSince 1953, Unico Properties has created places where people want to be, curating environments that foster the well-being of people and communities. Unico is committed to building and operating sustainable real estate—buildings that protect our planet's resources and are healthy and productive places to live and work. The Business Administrator is a bright, upbeat, and self-motivated individual assisting Unico Solar Investors in the development and promotion of solar energy projects. Responsibilities include providing administrative management, managing enterprise systems, coordinating project transaction documents and records management, coordinating marketing initiatives, and coordinating customer service standards, This individual also provides direct support to the Vice President of Unico Solar Investors through calendar management, travel booking, expense reporting, and general administrative duties. This position offers competitive pay and generous benefits, including:

• Employee paid, and partial (40%) dependent-paid medical, dental and vision coverage
• 12 weeks paid parental leave
• 401(k) plan with up to $9,000 in employer matching each year
• Starting with 3 weeks of flexible paid time off and 9 paid holidays
• 12 hours of paid volunteer time and $200 charitable contribution matching each year
• Education allowance and much more! Key Responsibilities
  • Manage the department's enterprise systems including Concur, Salesforce, Deal Room, and Energy, among others.
  • Manage and maintain departmental and company records in compliance with Unico's Records policies.
  • Oversee the department's document management and file organization.
  • Manage and code invoices.
  • Maintain contacts, leads, and opportunities as well as produce reports in Outlook and Salesforce.
  • Maintain electronic transaction files internally and on external file sharing platforms.
  • Assist with gathering, finalizing, and sharing transaction documentation. Process project contracts for signature and notary.
  • Coordinate preparation of marketing materials. Assist in executing on marketing plans and campaigns, including the coordination of project photography videography, and digital content.
  • Coordinate customer service standards.
  • Provide customer service support to external customers, clients, and investors.
  • Ad hoc projects.
  • General administrative assistance as needed.
  • Perform a variety of administrative and office duties in support of the executives in a professional and confidential manner.
  • Maintain calendar of activities, meetings and various events, schedule conferences, travel, and meetings.
  • High level calendar management.
  • Manage complex domestic travel.
  • Plan meetings including preparation of meeting materials, venue, food and beverage, travel, hotel, and ground transportation.
  • Attend meetings, take notes, follow-up on action items.
  • Writing, editing, and proofreading of reports, proposals, and other documents, including editing content for accuracy and consistent voice.
  • Prepare and produce presentations using Microsoft Word, Excel, and PowerPoint.
  • Prepare quarterly business report, coordinate with all contributors.
  • Assemble and/or coordinate the preparation of various reports, memoranda, correspondence, and various documentation and presentation material.
  • Manage and code invoices. Do you share our commitment to customer service? Do you meet the qualifications below? If so, we want to hear from you! Skills
    • Excellent written, verbal, and interpersonal communication skills.
    • Ability to build and maintain good business relationships – internally and externally.
    • Experience in high level calendar management using Outlook and managing travel.
    • Knowledge of administrative and clerical procedures and systems such as word processing, presentations, spreadsheets, managing files and records, and other office procedures.
    • Superior attention to detail and accuracy.
    • Solutions oriented.
    • Excellent organizational skills.
    • Ability to multi-task and effectively prioritize work activities in a busy, fast-paced environment with self-confidence, composure, and professionalism.
    • Exhibits initiative and is self-motivated. Can work effectively individually or as part of a team.
    • Considerable discretion and initiative, particularly when interfacing with high level internal/external contacts.
    • Proven experience creating, editing, formatting, producing, and distributing documents or reports with multiple contributors and components.
    • High level Microsoft Word, Outlook, and PowerPoint skills. Intermediate Microsoft Excel skills. Qualifications
      • 2-year associate degree preferred
      • Minimum five years office work experience and work history demonstrating progressive development.
      • Solar development and finance knowledge and experience is preferred.
      • Notary is preferred ADA Requirements Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to: work at a stationary work space for long periods of time, with mobility to move throughout the office; use a PC, constantly reaching with hands and fingers and keyboarding extensively; work in close contact with small and large groups as frequent communication with others is required, including use of the telephone; be able to read and write documents in hard and electronic copy, including those requiring great attention to detail; have the physical strength and agility to handle routine office tasks and machinery. Occasional travel may be required for certain employees depending on location. This position is in a standard office environment with desktop business equipment and frequent telephone calls. Noise level is moderate. Frequent interruptions are common, while under deadlines and time constraints. Unico Properties LLC is an equal opportunity employer. All candidates will receive consideration without regard to disability, protected veteran status, or any other status or characteristic protected by applicable local, state, or federal law. EEO Employer/Disabled/Vets

Keywords: Unico Properties LLC, Seattle , Business Administrator, Other , Seattle, Washington