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Jury/Case Administrator/Intake Clerk

Company: US District Courthouse
Location: Seattle
Posted on: June 24, 2022

Job Description:

United States District Court
Western District of Washington
Jury/Case Administrator/Intake Clerk

Announcement Number


Announcement date
Closing Date

June 17, 2022
Open until filled; preference given to resumes received by July 3, 2022

The United States District Court for the Western District of Washington is a career-oriented organization focused on providing exceptional service to the Court, the legal community and the public. We are accepting resumes for a Jury/Case Administrator/Intake Clerk position. Our ideal candidate is articulate, self-motivated, well organized, and possesses exceptional customer service, communication skills, professionalism and discretion.
This position is part of a self-directed team. The team participates in recruiting, and is responsible for training and performance evaluations. The team develops quality standards, plans and distributes work, and handles leave and coverage issues. This requires responsibility, flexibility and a desire to work collaboratively within the team and the Clerk's Office as a whole. The Jury/Case Administrator/Intake Clerk maintains expertise in the areas of jury support, case administration and intake.
This position is located in the office of the Clerk of Court at the federal courthouse in Tacoma, Washington. This position requires the person to be present in the courthouse, however the Court has a flexible telework policy. On days where there is no presence necessary in the courthouse, the jury clerk may seek approval to telework.

Representative Duties

Provides exceptional customer service to the public, attorneys, and visitors to the court, whether in person or over the telephone while providing accurate answers to questions regarding procedural information, the case docket, or general court information.
Manage the juror qualification questionnaire process utilizing scanning technology and the Jury Management System (JMS). Follow statutory requirements and court policies on determining the appropriate status.
Process payments and reimbursements for jurors by verifying juror information, mileage, expenses, while confirming accuracy of all payments
Monitor court calendars to determine the appropriate number of jurors needed for all jury trial proceedings.
Coordinate jury administration activity with judges, chambers' staff, Clerk's Office staff, U.S. Marshals Service, U.S. Attorney's Office, and other groups to ensure the smooth operation of jury trials. May assist in coordinating with magistrate judges and the U.S. Attorney's Office for grand jury empanelment and ensure quorum for scheduled grand jury proceedings.
Check-in jurors, conduct juror orientation, and assist jurors with their logistical needs. Prepare and direct juries to the appropriate courtroom or meeting room.
Responsible for maintaining the accuracy and completeness of official case records from opening to final disposition, while ensuring the integrity and efficiency of the U.S. District Court's case information database by providing quality assurance of all electronic entries.

Reviews filed documents for conformity with rules and regulations. Makes summary entries of all documents and proceedings on the docket in a team-based environment. This includes such items as complaints, petitions, indictments, pleadings, motions, responses, minutes, and orders. Distributes orders, notices, and judgments when entered on the docket. Prepares and issues summons and warrants upon order of the court.
Ensures that statistical information is accurately reflected when a case is opened or closed and in various entries occurring throughout the pendency of an action. Assists in case management by ensuring the quality of all docket entries using the court's quality control program.
Responsible for filing, scanning, and indexing documents on any new or ongoing action for civil, criminal, as well as appeals, using manual and automated processes.
Screens and file-stamps incoming documents; research and resolve special problems related to case filings, answer written inquiries, perform data entry into case management system, and ensure compliance.
Correspondence with jurors and processing of regular summons mail and online eJuror requests.
Performs other duties as assigned.
Opens, reviews, separates, and distributes mail; logs remittances; writes receipts for payments made; and reconciles transactions in accordance with internal controls policies and procedures. Also assists with processing outgoing mail.

Serves as a liaison to internal court personnel and other court clerks.

As part of a self-managed team, participates in the hiring, training and orientating new staff/team members. Also assists with training current staff on new procedures as needed.


High school diploma or equivalent; and a minimum of two years of progressively responsible administrative, technical or professional experience;
Knowledge of Microsoft Office Suite and strong computer and analytical skills.
Proven experience in handling multiple workload demands while maintaining a high level of concentration, accuracy and attention to detail;
Demonstrated ability to function collaboratively within a team environment;
Ability to communicate information clearly and professionally with a wide-ranging constituency, including federal judges, court personnel, attorneys, jurors, and pro se litigants;
Ability to maintain confidentiality, demonstrate sound judgment, and handle sensitive material, with a calm, professional, friendly and patient demeanor;
Ability to research complex issues and be familiar with a variety of internal and external resources;
Have a strong sense of personal and professional integrity;
Ability to speak in front of large groups of people for the purpose of orientation and provide instructions, answer questions, and provide guidance on the jury process.
Excellent customer service, organization, and time management skills.
Capable of adapting to a demanding fast paced work environment.

Preferred Qualifications

Bachelor's Degree;
Current or prior judiciary experience;
Proficiency with a wide range of technology, including SharePoint and Adobe Acrobat.

Salary Range

Court Personnel System Classification Level:
CL24, Step 1 – 61, $43,740 - $71,140CL25, Step 1 – 61, $48,317 - $78,565
Depending on experience and qualifications; additional promotional potential without further recruitment.


The District Court offers a generous benefit package, competitive salary, and a dedication to work/life balance including; flexible schedules, ORCA transit passes, 24-hour on-site fitness center, and telework opportunities. Judiciary employees participate in the Federal Employees Retirement System, Thrift Savings Plan (similar to a 401K), health and life insurance benefits, long term care options, annual sick leave accrual, and eleven paid holidays per year. Judiciary employees are not covered by the Executive Branch civil service classification system or regulations. For additional information on employment with the federal courts, please visit

Information for Applicants

Qualified applicants must submit the following:

Cover Letter
* , Application for Federal Employment - * For this vacancy announcement (22-WAW-36), you do not need to complete the optional background information – questions 18, 19, and 20.

Attachments must be submitted as Microsoft Word (DOC) or Adobe Acrobat (PDF) files. Other formats are not acceptable. Applications will be considered complete when the three attachments, with the required information in the appropriate format, are received by Human Resources. Incomplete applications or applications and/or attachments received after the closing date may not be considered in the recruitment process. Application materials can be submitted via e-mail to:

Or to:
Human Resources (#22-WAW-36)
U. S. District Court
700 Stewart Street, Suite 2218
Seattle, WA 98101

Only qualified applicants will be considered for this position. Applicants must be United States citizens or eligible to work in the United States. Employees of the United States District Court are considered "at will" employees. Applicants selected for interviews must travel (for in-person interviews) or connect via Zoom (for remote interviews) at their own expense.
The United States District Court requires employees to follow a code of conduct which is available upon request. Reference checks with current and former employers will be conducted on top candidates. A background investigation with law enforcement agencies, including fingerprint and criminal record checks, will be conducted as a condition of employment. Any applicant selected for a position will be hired provisionally pending successful completion of the investigation. Unsatisfactory results may result in termination of employment.
The Federal Financial Management Reform Act requires direct deposit of federal wages.
The United States District Court for the Western District of Washington is an Equal Opportunity Employer. We encourage applications from all qualified individuals and seek a diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and

expression, sexual orientation, age, languages spoken, veteran's status, disability, religion, and socio-economic circumstance.
The Court provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation, please notify Human Resources. The decision on granting reasonable accommodations will be made on a case-by-case basis.
The Court reserves the right to modify the conditions of this job announcement, to withdraw the announcement, or to fill the position sooner than the closing date, any of which may occur without prior written or other notice. If a position becomes vacant in a similar classification, within a reasonable time from the original announcement, the Clerk's Office may select a candidate from the applicants who responded to the original announcement without posting the job announcement again. More than one position may be filled from this announcement.

The United States District Court is an equal opportunity employer and values diversity in the workplace.

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Keywords: US District Courthouse, Seattle , Jury/Case Administrator/Intake Clerk, Other , Seattle, Washington

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