Jury/Case Administrator/Intake Clerk
Company: US District Courthouse
Location: Seattle
Posted on: June 24, 2022
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Job Description:
United States District Court
Western District of Washington
Jury/Case Administrator/Intake Clerk
Announcement Number
22-WAW-36
Announcement date
Closing Date
June 17, 2022
Open until filled; preference given to resumes received by July 3,
2022
The United States District Court for the Western District of
Washington is a career-oriented organization focused on providing
exceptional service to the Court, the legal community and the
public. We are accepting resumes for a Jury/Case
Administrator/Intake Clerk position. Our ideal candidate is
articulate, self-motivated, well organized, and possesses
exceptional customer service, communication skills, professionalism
and discretion.
This position is part of a self-directed team. The team
participates in recruiting, and is responsible for training and
performance evaluations. The team develops quality standards, plans
and distributes work, and handles leave and coverage issues. This
requires responsibility, flexibility and a desire to work
collaboratively within the team and the Clerk's Office as a whole.
The Jury/Case Administrator/Intake Clerk maintains expertise in the
areas of jury support, case administration and intake.
This position is located in the office of the Clerk of Court at the
federal courthouse in Tacoma, Washington. This position requires
the person to be present in the courthouse, however the Court has a
flexible telework policy. On days where there is no presence
necessary in the courthouse, the jury clerk may seek approval to
telework.
Representative Duties
Provides exceptional customer service to the public, attorneys, and
visitors to the court, whether in person or over the telephone
while providing accurate answers to questions regarding procedural
information, the case docket, or general court information.
Manage the juror qualification questionnaire process utilizing
scanning technology and the Jury Management System (JMS). Follow
statutory requirements and court policies on determining the
appropriate status.
Process payments and reimbursements for jurors by verifying juror
information, mileage, expenses, while confirming accuracy of all
payments
Monitor court calendars to determine the appropriate number of
jurors needed for all jury trial proceedings.
Coordinate jury administration activity with judges, chambers'
staff, Clerk's Office staff, U.S. Marshals Service, U.S. Attorney's
Office, and other groups to ensure the smooth operation of jury
trials. May assist in coordinating with magistrate judges and the
U.S. Attorney's Office for grand jury empanelment and ensure quorum
for scheduled grand jury proceedings.
Check-in jurors, conduct juror orientation, and assist jurors with
their logistical needs. Prepare and direct juries to the
appropriate courtroom or meeting room.
Responsible for maintaining the accuracy and completeness of
official case records from opening to final disposition, while
ensuring the integrity and efficiency of the U.S. District Court's
case information database by providing quality assurance of all
electronic entries.
Reviews filed documents for conformity with rules and regulations.
Makes summary entries of all documents and proceedings on the
docket in a team-based environment. This includes such items as
complaints, petitions, indictments, pleadings, motions, responses,
minutes, and orders. Distributes orders, notices, and judgments
when entered on the docket. Prepares and issues summons and
warrants upon order of the court.
Ensures that statistical information is accurately reflected when a
case is opened or closed and in various entries occurring
throughout the pendency of an action. Assists in case management by
ensuring the quality of all docket entries using the court's
quality control program.
Responsible for filing, scanning, and indexing documents on any new
or ongoing action for civil, criminal, as well as appeals, using
manual and automated processes.
Screens and file-stamps incoming documents; research and resolve
special problems related to case filings, answer written inquiries,
perform data entry into case management system, and ensure
compliance.
Correspondence with jurors and processing of regular summons mail
and online eJuror requests.
Performs other duties as assigned.
Opens, reviews, separates, and distributes mail; logs remittances;
writes receipts for payments made; and reconciles transactions in
accordance with internal controls policies and procedures. Also
assists with processing outgoing mail.
Serves as a liaison to internal court personnel and other court
clerks.
As part of a self-managed team, participates in the hiring,
training and orientating new staff/team members. Also assists with
training current staff on new procedures as needed.
Qualifications
High school diploma or equivalent; and a minimum of two years of
progressively responsible administrative, technical or professional
experience;
Knowledge of Microsoft Office Suite and strong computer and
analytical skills.
Proven experience in handling multiple workload demands while
maintaining a high level of concentration, accuracy and attention
to detail;
Demonstrated ability to function collaboratively within a team
environment;
Ability to communicate information clearly and professionally with
a wide-ranging constituency, including federal judges, court
personnel, attorneys, jurors, and pro se litigants;
Ability to maintain confidentiality, demonstrate sound judgment,
and handle sensitive material, with a calm, professional, friendly
and patient demeanor;
Ability to research complex issues and be familiar with a variety
of internal and external resources;
Have a strong sense of personal and professional integrity;
Ability to speak in front of large groups of people for the purpose
of orientation and provide instructions, answer questions, and
provide guidance on the jury process.
Excellent customer service, organization, and time management
skills.
Capable of adapting to a demanding fast paced work environment.
Preferred Qualifications
Bachelor's Degree;
Current or prior judiciary experience;
Proficiency with a wide range of technology, including SharePoint
and Adobe Acrobat.
Salary Range
Court Personnel System Classification Level:
CL24, Step 1 – 61, $43,740 - $71,140CL25, Step 1 – 61, $48,317 -
$78,565
Depending on experience and qualifications; additional promotional
potential without further recruitment.
Benefits
The District Court offers a generous benefit package, competitive
salary, and a dedication to work/life balance including; flexible
schedules, ORCA transit passes, 24-hour on-site fitness center, and
telework opportunities. Judiciary employees participate in the
Federal Employees Retirement System, Thrift Savings Plan (similar
to a 401K), health and life insurance benefits, long term care
options, annual sick leave accrual, and eleven paid holidays per
year. Judiciary employees are not covered by the Executive Branch
civil service classification system or regulations. For additional
information on employment with the federal courts, please visit
Information for Applicants
Qualified applicants must submit the following:
Cover Letter
Resume
* , Application for Federal Employment - * For this vacancy
announcement (22-WAW-36), you do not need to complete the optional
background information – questions 18, 19, and 20.
Attachments must be submitted as Microsoft Word (DOC) or Adobe
Acrobat (PDF) files. Other formats are not acceptable. Applications
will be considered complete when the three attachments, with the
required information in the appropriate format, are received by
Human Resources. Incomplete applications or applications and/or
attachments received after the closing date may not be considered
in the recruitment process. Application materials can be submitted
via e-mail to:
Or to:
Human Resources (#22-WAW-36)
U. S. District Court
700 Stewart Street, Suite 2218
Seattle, WA 98101
Only qualified applicants will be considered for this position.
Applicants must be United States citizens or eligible to work in
the United States. Employees of the United States District Court
are considered "at will" employees. Applicants selected for
interviews must travel (for in-person interviews) or connect via
Zoom (for remote interviews) at their own expense.
The United States District Court requires employees to follow a
code of conduct which is available upon request. Reference checks
with current and former employers will be conducted on top
candidates. A background investigation with law enforcement
agencies, including fingerprint and criminal record checks, will be
conducted as a condition of employment. Any applicant selected for
a position will be hired provisionally pending successful
completion of the investigation. Unsatisfactory results may result
in termination of employment.
The Federal Financial Management Reform Act requires direct deposit
of federal wages.
The United States District Court for the Western District of
Washington is an Equal Opportunity Employer. We encourage
applications from all qualified individuals and seek a diverse pool
of applicants in terms of race, ethnicity, national origin, sex,
gender identity and
expression, sexual orientation, age, languages spoken, veteran's
status, disability, religion, and socio-economic circumstance.
The Court provides reasonable accommodations to applicants with
disabilities. If you need a reasonable accommodation, please notify
Human Resources. The decision on granting reasonable accommodations
will be made on a case-by-case basis.
The Court reserves the right to modify the conditions of this job
announcement, to withdraw the announcement, or to fill the position
sooner than the closing date, any of which may occur without prior
written or other notice. If a position becomes vacant in a similar
classification, within a reasonable time from the original
announcement, the Clerk's Office may select a candidate from the
applicants who responded to the original announcement without
posting the job announcement again. More than one position may be
filled from this announcement.
The United States District Court is an equal opportunity employer
and values diversity in the workplace.
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Keywords: US District Courthouse, Seattle , Jury/Case Administrator/Intake Clerk, Other , Seattle, Washington
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