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Occupancy Specialist

Company: Community Roots Housing
Location: Seattle
Posted on: August 7, 2022

Job Description:


Compensation: $24.00 to $27.00 per hour

All Community Roots Housing employees must show proof that they are fully vaccinated on their first day of work or submit a request for a religious or disability based exemption.

Benefits: Medical HMO, dental and vision insurance is free for employees!!

Company Summary

Everyone has the right to a quality, affordable home. At Community Roots Housing, this truth drives our work. By embracing community-led development and engaging in deep-rooted partnerships, we're fostering vibrant, equitable communities where everyone has access to safe, affordable and welcoming homes. Today, nearly 50 apartment buildings - over 2,000 residents -- we continue our commitment to build community with and for people. We are a top performing, high-capacity not-for-profit corporation with an innovative portfolio throughout the Seattle area. Our buildings have won numerous awards from HUD, Urban Land Institute, Affordable Housing Finance Magazine, Future wise and other community development awards.

We are intentional in our hiring processes, seeing it as a chance to interrupt the cycle of racial and economic injustice that limits communities from accessing employment, building skills and investing in their own leadership development. We prioritize applicants who have firsthand experience in navigating the many systems that our residents face which impede their opportunities for success, as majority low-income, LGBTQ, and people of color.

Job Summary

Community Roots Housing is looking for a detail-oriented and deadline driven Occupancy Specialist to be a part of the Occupancy team. The Occupancy Specialist will provide be the first contact in the leasing role for community Roots Housing. Duties will include but not be limited to leasing, marketing, maintaining and processing waitlists, certifications, compliance, reasonable accommodations/modifications for a portfolio of buildings or up to 400+ units, consisting of tax credit or HUD units, and market rate units. All activities are to be carried out in full accordance with Community Roots Housing's mission, vision, and values, as well as policies and procedures. The Occupancy Specialist will also operate within the provisions of Seattle and Washington State Landlord Tenant law, Fair Housing law and American Disabilities Act (ADA) law. The Occupancy Specialist will report to the Leasing Manager.

Duties and Responsibilities

Assist in the advertising of vacant apartments under tight timelines, which includes reviewing upcoming vacancies, post ads and update social services website for units
Call back prospective applicants to conduct phone pre-screenings and make appointments for apartment tours, as needed. For HUD properties, assist with processing name-ups.
Compile the required paperwork for rental applications from Site Managers and process prospective tenants to determine eligibility within the standard 14 to 21 days
Data enter accurate tenant information into property management database and systems
Maintain confidentiality of applicant, residents, corporate, personnel and research information
Interact with applicants, tenants, and the public in a professional, responsive, respectful, and knowledgeable manner
Process outside subsidy voucher changes
Follow-up or meet with tenants to obtain required certifications to maintain subsidies
Complete HUD annual recertifications and interim recertifications
Complete tax credit recertifications
Obtain signatures for certifications and scan lease to the Compliance Department
Assist with setting up and maintaining an electronic filing system
Maintain wait list (entering new applications, entering updates and purging)
Entering in data into WBAR's annual reporting system
Process Reasonable Accommodation/Modification requests
Assist with the maintenance of tenant files within the portfolio
Process file for transfer and coordinating with the Portfolio Managers
Other administrative duties assigned


Minimum Qualifications:
High school diploma or GED preferred.
Ability to speak, read and write in standard business English.
Intermediate skill with Microsoft Office applications (Word, Excel and Outlook).
Ability to problem solve independently.
Demonstrated ability to meet deadlines.
Knowledge of and experience working with a diverse populations and communication styles
Ability to follow instructions accurately and work with minimal supervision.
Ability to organize time efficiently, prioritize tasks and perform tasks in a self-directed manner.
Ability to perform the following essential physical requirements: Constant - hearing, seeing. Frequent - standing, walking on a variety of surfaces, lifting and carrying up to 20 pounds, climbing stairs, reaching (from knees to shoulders), repetitive hand and arm motion, handling/grasping, pushing/pulling, bending at the waist, twisting at the waist, crouching kneeling/squatting, reaching (below knees and above shoulders). Occasional - Fine finger manipulation, talking, sitting, lifting and carrying up to 40 pounds, climbing ladders, working at heights. Seldom - crawling, using foot controls.
Preferred Qualifications:
Valid Washington State Driver's License, although not required.
Tax credit, HUD or other forms of affordable housing experience

Community Roots Housing is an Equal Opportunity Employer. Candidates of color, LGBTQ candidates, women, candidates with disabilities and candidates of all religions and national origins are strongly encouraged to apply. Community Roots Housing is a Ban the Box employer. However, per Federal Department of Housing and Urban Development requirements, any candidate selected for this position must undergo a criminal history background check prior to employment.


Keywords: Community Roots Housing, Seattle , Occupancy Specialist, Other , Seattle, Washington

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