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SASS Executive Assistant

Company: Saltchuk
Location: Seattle
Posted on: November 26, 2022

Job Description:

Summary

This position is located at the Saltchuk Aviation Shared Services office in Seattle Washington

Description

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LOCATION:

This position is located at the Saltchuk Aviation Shared Services office in Seattle Washington

POSITION SUMMARY:

The Executive Assistant provides administrative support to the leadership team at Saltchuk Aviation (SA) and Saltchuk Aviation Shared Services (SASS).

DUTIES:

* Work collaboratively with the administration team to coordinate and implement SA and SASS corporate administrative functions.
* Provide administrative support and assistance to officers of SA and SASS including manage and maintain work calendar/scheduling.
* Provide primary travel assistance to the Seattle-based SA and SASS employees and backup travel support for SA and SASS employees in other locations.
* Maintain SA and SASS management calendars.
* Maintain calendar and booking of the Seattle SA and SASS Conference Rooms - coordinates and arranges meeting logistics.
* Assist SASS CAO with corporate organizational chart workflows and updating processes.
* Respond to requests for information and assistance.
* Manage Seattle-based corporate mail.
* Assist with special administrative projects.
* Manage building issues as they are identified and liaison with the Saltchuk home Headquarters Facilities team and Office Manager as needed for resolution.
* Contribute to a positive and productive work environment.
* Other duties as assigned.

POSITION QUALIFICATIONS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

* Bachelor's degree preferred but not required. Additional applicable work experience may be substituted for preferred education.

Experience:

* At least 3 years of Senior level administrative management experience
* 5 years minimum administrative support preferred prior experience travel logistics, managing corporate correspondence, experience managing people wanting in door triage, managing work priorities and calendars.
* Demonstrated ability to handle sensitive information and maintain a high degree of confidentiality.
* Excellent MS Office and other computer skills.
* Exceptional organizational and problem-solving skills.
* Demonstrated ability to adjust to changes, fluctuations in priorities.
* Must be able to pass a pre-employment drug test, background check.

LANGUAGE AND COMMUNICATION SKILLS

* High level of communication with members of executive leadership team, management, employees, and outside stakeholders.
* Read and interpret business documents, policies and procedures, government regulations, etc.
* Prepare professional business correspondence, policies, procedures, and other business documents.

WORK ENVIRONMENT

* Most work is performed in an office environment with adequate lighting and ventilation.

PHYSICAL EFFORT

* The work is classified as "light" with regards to the physical demands.
* Lifting requirements: Heavy boxes weighing 25 pounds, light office supplies, stacks of paper and computer printouts.
* Carts may be pushed loaded with office supplies and/or computer printouts that may weigh 10 to 15 pounds.
* Pulling will be required such as paper trays in copy machines, and file drawers.
* Climbing may be required up and down low step ladders, stooping is necessary for inspections or low file drawers and/or to retrieve supplies from the floor or under desks, kneeling and crouching may be required for various tasks.
* Reaching to the top of file cabinets or shelves is required; materials handled will consist of general office supplies and copy machine toner and ink.
* Fingering is required for pages in books, computer print outs, documents to be filed, keyboards on computers, typewriters, calculators, copy machines, fax machines and telephones.
* Talking may be required at least 75% of the day; use of talking on the phone at least 50% of the day.
* Reciprocal communication is required.
* Good vision is required to process reports, data input, read correspondence and proof-read documents and letters being sent out.
* Good hearing is required to communicate on the phone, conduct training and while attending meetings.

DISCLOSURE:

The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Incumbents may be required to perform other job-related tasks other than those specifically presented in this description.

EQUAL OPPORTUNITY STATEMENT:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or status as a protected veteran. If you are a person with a disability needing assistance with the application process, please email RecruitingTeam@nac.aero.

Saltchuk Aviation Shared Services, LLC (SASS) is a wholly owned subsidiary of Saltchuk Aviation, LLC (SA), which is part of Saltchuk Resources, a family of diversified transportation and distribution companies with a vision to serve our customers by being the best in North America. We value safety, reliability, and commitment to our organization - in a work environment where anyone would be proud for their children to work.

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Keywords: Saltchuk, Seattle , SASS Executive Assistant, Other , Seattle, Washington

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