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Accounts Payable Specialist

Company: Goodman Manufacturing Company
Location: Seattle
Posted on: January 26, 2023

Job Description:

Thermal Supply is a Daikin Comfort Technology company in the Pacific Northwest. They have 23 locations in the PNW. Thermal is a wholesaler of heating, air conditioning equipment parts, refrigeration and supplies. We are hiring an AP, Specialist in our Seattle, WA branch. The Accounts Payable Specialist is a second level accounting position reporting directly to the Accounts Payable Supervisor. - The position provides direct support for processing the day-to-day vendor invoice and payment obligations. Ensures work aligns with established processes and procedures. -

  • Review Invoices for accurate information and enter them in to the ERP System, indexing them appropriately.
  • Verify receiving documents, approvals, and proper GL coding.
  • Verify accuracy of quantities and prices on vendor invoices against purchase orders and receipts documentation.
  • Maintain filing and document warehouse system for financial information, records and documents to ensure easily available information.
  • Research discrepancies and ensure prompt follow-up and maintenance with appropriate departments (i.e., Warehouses, Operations, Purchasing, etc.).
  • Work with vendors for pricing/payment disputes, validating accuracy of data and providing timely resolution.
  • Inter company transactions as directed.
  • Reconcile accounts on a monthly basis. Obtain a statement in excel from vendors.
  • Use V-lookup and save a monthly copy of statements in the G drive using the naming convention of vendor name and the Month/Year format,
  • Request any copies not received in the system for both credits and invoices and process upon receipt
  • Give credits to corresponding Research and Resolution team member
  • Must work and respond to AP Analyst and AP Help boxes in accordance with the department policy
  • Must inform all with vendors about electronic invoicing and electronic payment options. Forward forms and/or applicable information to the corresponding AP Staff
  • Must respond to all inquiries from Manager or Supervisor within 24 hours and meet all deadlines set
  • Perform additional duties as assigned


    • Working knowledge of accounting principles, accounts payable processes, general ledger reconciliations, month-end closing and 1099 processing
    • Data entry and 10-Key skills with high level of accuracy and report writing skills
    • Proficiency with MS Word and Excel to create account reconciliations
    • Working knowledge and abilities with the creation and maintenance of vendor master files
    • Strong attention to detail, analysis and problem-solving skills
    • Effective written and verbal communication skills
    • Ability to establish positive working relationships with internal and external customers and employees.
    • Effective organizational and time management skills with ability to effectively prioritize and complete projects on time
    • Ability to use good judgement and strong work ethics and integrity on the job
    • Ability to learn new skills and further develop knowledge base in accounting/finance
    • The ability to work effectively in a high growth environment and a rapidly changing organization

Keywords: Goodman Manufacturing Company, Seattle , Accounts Payable Specialist, Other , Seattle, Washington

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