COMMUNICATIONS SPECIALIST

Company: University of Washington
Location: Seattle
Posted on: March 20, 2023

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The UW Department of Pediatrics has an outstanding opportunity for a Communications Specialist.

The UW Department of Pediatrics is dedicated to improving the health of all children by educating physicians of the future, advancing research, advocating for children and providing the nation's best pediatric clinical care. We are committed to building a diverse and inclusive faculty and staff.

The Department of Pediatrics is the second largest department in the School of Medicine with over 1500 staff, faculty, trainees and students and an annual budget of approximately $146M consisting of patient care revenue, sponsored research funds, endowments and gifts, state funds and affiliated hospital funding associated with the academic programs within the department. The Department of Pediatrics has a close affiliation with Seattle Children's Hospital (SCH) and Seattle Children's Research Institute (SCRI). Faculty members and staff employees in the Department are located at both institutions. In addition, the Department deploys staff to the Fred Hutchinson Cancer Research Center (FHCRC) and other non-UW Medicine affiliated institutions in the region. This role works across units and functions to design and implement an integrated marketing and communications strategy reflective of the Department of Pediatrics mission and identity.

The Department of Pediatrics Central Administration Team has an outstanding opportunity for a full time Communications Specialist. The Communications Specialist is responsible for supporting the Department's internal and external communications & marketing efforts. Under the supervision of the Communications Manager, this position collaborates closely with Department staff, faculty, and leadership to carry out the mission of the Department.
This position is primarily onsite but will have some hybrid working opportunities after an initial training period.

RESPONSIBILITIES:

Content Management
--- Produce original content for use across multiple channels-including website, newsletters, and social media-that tells the story of UW Pediatrics.
--- Collaboratively curate and edit content from department and partner sources.
--- Manage editorial calendar in partnership with multiple departmental stakeholders.
--- Coordinate upkeep of dynamic and static website content.
--- Facilitate, monitor, and grow social media channels to increase awareness of department activities, build partner relationships, engage key audiences, and integrate with department website.
--- Monitor and report on content, visitor, and traffic trends using Google Analytics.

Internal Communications
--- Own the production and coordination of weekly and monthly newsletters.
--- Work collaboratively with the Chair's Office and Executive Committee to facilitate communications needs.
--- Oversee department communication distribution lists and processes.
--- Contribute to new hire, event, and other cross-departmental communications.
--- Assist with the development of executive leadership presentations and communications.

Brand Management
--- Maintain library of brand resources, including PowerPoint and Word templates, logos, and images.
--- Assist in the development of departmental styles and standards.
--- Communicate with and assist faculty and staff in transition to new resources and templates, and advocate for best practices in communications.
--- Develop photo library that includes approved stock images and headshots.
--- Maintain regular communication with UW, UW Medicine, and other marketing contacts to stay current on information and shared resources.

Other
--- Participate in strategic planning and budgeting conversations.
--- Help with office duties such as managing printing requests, purchasing promotional items, responding to inquiries.
--- Perform other duties as assigned to support the mission and strategic initiatives of the department

MINIMUM REQUIREMENTS:
--- Bachelor's Degree in Communication, Journalism, or Marketing.
--- Two years of experience in marketing, communications, or a related field.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS:
--- Superior writing and editing skills for a broad spectrum of communication channels. Excellent proofreading and editing abilities.
--- Proficiency with social media, including Twitter and LinkedIn.
--- Excellent communication and interpersonal skills to establish and maintain cooperative and professional working relationships.
--- Ability to set priorities, take initiative, problem-solve, and handle multiple projects.
--- Desire to support the department's mission of improving the health of all children and adolescents.

Desired Experience
--- Proficient with Adobe Creative Cloud (Illustrator, Photoshop, Acrobat) or ability and willingness to learn.
--- Experience working in higher education or within a complex organization.
--- Experience with basic graphic design work for print, web, and email.
--- Familiarity with Google Analytics, SEO, html and social media.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law . COVID-19 VACCINATION REQUIREMENTEmployees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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