STRATEGIC PROJECTS SPECIALIST

Company: University of Washington
Location: Seattle
Posted on: May 28, 2023

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Global health has an outstanding opportunity for Strategic Programs Specialist.

The UW/Fred Hutch Center for AIDS Research (CFAR) is one of several Centers for AIDS Research funded by the National Institutes of Health in the U.S. The UW/Fred Hutch CFAR has consistently rated in the top 3 in the U.S. for HIV/AIDS research and employs some of the most eminent researchers and educators in the field. The ultimate goal of the CFAR is to facilitate HIV/AIDS research to bring us closer to a cure for the disease. We accomplish this by supporting HIV research at our four consortium institutions (UW, Fred Hutch, Seattle Children's, Access to Advanced Health Institute), our minority-serving institution partner the University of Hawai'i, and our local, regional, and international affiliates in locations such as Kenya, Peru, Mozambique, Uganda, and South Africa. A very important part of our mission is to support HIV research career development of early career investigators. Come join our team and make your own contribution toward ending the global HIV epidemic!

Position Purpose:
The Department of Global Health and the UW/Fred Hutch Center for AIDS Research (CFAR) has an outstanding opportunity for a full-time (100% FTE) CFAR Strategic Projects Specialist. This position will have a comprehensive range of responsibilities for CFAR, including supporting the work of our Office of Community Engagement, communications, strategic planning support, management of key data systems, and event support. Additional core competencies for this position include strong communication and organizational skills, professionalism, and independent problem solving.

This position will be located at the Hans Rosling Center on the UW Campus, and will report to the Associate Director of the Center for AIDS Research.

DUTIES & RESPONSIBILITIES

Office of Community Engagment Program Management (30% FTE)
--- Provide administrative and strategic planning support to the CFAR Office of Community Engagement (OCE) Director and Community Consultative Group (CCG), including facilitating monthly CCG meetings, facilitating OCE research consultations, preparing OCE presentations, helping to operationalize strategic initiatives/collaborations, tracking OCE expenses and activities data, and helping to draft content for related NIH progress report and renewal submissions.
--- Coordinate and staff OCE events, including Meet the Reseacher events, other research dissemination events in the community, intra-CFAR collaboration events, and the annual community-based organization (CBO) site visit and panel discussion event for the UW Principles of STI /HIV Research and Public Health Practice Course.
--- Maintain OCE webpage, listserv, inbox, and event promotions.
--- Monitor OCE operations and policies for potential impact on diversity, equity and inclusion amongst users and stakeholders.
Serve as a point of contact for CBOs who are seeking CFAR research collaborations, technical assistance, and capacity-building resources.

Developmental Core Event Coordination and Administration (30%)
--- Manage and staff events across the CFAR Developmental Core, including the Annual STD & AIDS Research Symposium and poster session, Mock Study Sections, Mentoring the Mentors workshops, manuscript and grant writing workshops, mentoring clinics, awardee networking events, and other events and seminars as needed.
--- Provide administrative support to the Developmental Core Director and faculty, including staffing monthly and semiannual planning meetings, tracking Core event data, and helping to draft NIH progress report and renewal submissions.

Strategic Planning and Program Operations Support (20%)
--- Organize and execute strategic planning events and tasks to fulfill sponsor reporting requirements, including leadership team meetings, executive committee meetings, member surveys, advisory committee meetings, facilitating monitoring and evaluation process.
--- Use process improvement to update existing information systems for tracking key organizational performance measures, compliance monitoring, and budget allocation.
--- Provide event and meeting back-up support to CFAR staff.
--- Other administrative duties including monitoring shared email inboxes, scheduling, document management, or other administrative duties as assigned.

Communications (20%)
--- Support the Communications Lead to implement new communication channels, processes, and tools; maintain and update communications plan, website, membership email, electronic newsletters, social media, and printed materials. Support communication with program donors.
--- Support CFAR membership process, including updating membership database, facilitating recruitment of new members, tracking and updating mailing list.

MINIMUM REQUIREMENTS:
--- Bachelor's Degree in related field and two to three years of program administration experience or equivalent combination of education and experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS:
--- Demonstrated expertise with Microsoft Office suite, particularly Word, Excel, Outlook, and PowerPoint.
--- Ability to work independently, take initiative and ownership of work, successfully prioritize, and manage multiple projects in a deadline-driven environment.
--- Excellent organizational skills, attention to detail, and follow through. Strong written and verbal communication skills.

DESIRED QUALIFICATIONS:
--- Experience supporting the operation of a specialized or technical program.
Experience with relevant UW administrative systems.
--- Experience with community engagement work.
--- Experience with communications work, including web editing, creating infographics, and social media.
--- High level of accountability - drives for results, displays a sense of ownership, and is passionate about attaining goals and surpassing expectations.
--- Proactive problem solver and communicator, with a desire to improve systems.
--- Comfortable in collaborative setting and working within and across cultures.
--- Familiar with biomedical research terminology.
--- Interest in or familiarity with HIV/STI research.

CONDITIONS OF EMPLOYMENT:
--- Periodically available for phone calls/meetings in the early morning and late evenings to accommodate worldwide time differences
--- Deadline-driven environment, occasionally requiring extended hours

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law . COVID-19 VACCINATION REQUIREMENTEmployees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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