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Project Coordinator II

Company: JBS International
Location: Seattle
Posted on: November 19, 2023

Job Description:

JBS International is a consulting firm that provides support to the federal government through contracts primarily focused on health and human services. The JBS-managed Child Welfare Reviews Project supports the Children's Bureau, U.S. Department of Health and Human Services, in administering the federally mandated, state-by-state Child and Family Services Reviews. The Project Coordinator II provides logistical support to the Children's Bureau, individual states, contract staff, and JBS staff to ensure successful planning and completion of the Child and Family Services Reviews (CFSRs). ESSENTIAL JOB FUNCTIONS:The Project Coordinator II is responsible for and serves as the main point of contact for all logistical and planning activities related to the Child and Family Services Reviews (CFSRs) by working directly with State agency representatives, as well as Children's Bureau Regional and Central office staff. Job duties may include:

  • Directing and organizing all planning activities to support CB-led and State-led reviews, such as;
  • Effectively plan, conduct and lead multi-disciplinary meetings with states and CB staff.
  • Organize travel and hotel accommodations
  • Interface with agile staff (consultants) who attend the reviews
  • Oversee, organize, and triage the preparation of all review related materials and equipment, including working with production and IT teams to ensure materials are prepared, shipped and delivered to review locations within established timeframes.
  • Interact with CB and state staff to resolve client requests and review related issues.
    • Develop and maintain appropriate documentation related to review planning requirements and manage changes in requirements.
    • Provide on-site support, such as setting up and troubleshooting laptops and troubleshooting internet connectivity issues, and logistical support during the CFSRs to the Children's Bureau, state staff, and agile staff.
    • Edit and conduct thorough quality assurance checks of all materials to ensure they are of the free of errors and meeting the highest standards for professional deliverables.
    • Prioritize, multitask, and work on multiple initiatives simultaneously.MINIMUM REQUIREMENTS: Education: Bachelor's degree. Experience: At least 2 years of experience working in logistics, as a collaborative team, or similar capacity. Knowledge: Demonstrates an interest in the child welfare field. Soft Skills: Ability to work under tight deadlines, works well in a team environment, demonstrates a strong attention to detail while completing tasks accurately; can multitask in a fast-paced environment; possesses excellent organizational skills and oral and written communication skills; has strong interpersonal and customer service skills and provides prompt, efficient, and personalized assistance to meet the requirements, requests, and concerns of clients and staff. Software Proficiency: Advanced skills and experience in using Microsoft Office 365 (including Outlook, Word, Excel, and PowerPoint). Travel: This position will require travel (at least 20%) to the onsite reviews for CFSRs in Round 4 during non-traditional work hours to provide support and technical assistance to the review team members.OTHER DUTIES AS ASSIGNED:These requirements are not the exclusive standards for this position and will not be the sole basis for any subsequent employee evaluations. The Project Coordinator will follow any other instructions and perform any other related duties as may be required by the supervisor.This position is subject to availability of funds and to any and all restrictions contained in the contract or contracts that provide funding for this position. APPLICATION INFORMATION:
      If you meet the minimum requirements for this position, please click on the "Apply" link posted below and complete the application. Please include a cover letter, resume, and at least three (3) professional references. Our company is an equal opportunity/affirmative action employer. Applicants can learn more about the company's status as an equal opportunity employer by viewing the federal "EEO is the Law" poster at Equal Opportunity Employer, Minorities/Female/Disabled/Veteran

Keywords: JBS International, Seattle , Project Coordinator II, Other , Seattle, Washington

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