Executive Assistant III
Posted on: October 13, 2019
Position: Executive Assistant III
Location: Seattle, WA
Duration: 6+ Months (W2 ONLY)
The Worldwide Operations organization is looking for an Executive
Assistant who wants to work in a fast-paced, exciting, and growing
We need someone who is bright and motivated, with a proven history
of high performance, to senior leadership on our Global Specialty
Fulfillment (GSF) team in Seattle, Washington.
This role requires outstanding planning, time management, and
Superior attention to detail and the ability to meet tight
deadlines and juggle multiple requests is critical.
A high level of integrity and discretion in handling confidential
information, and professionalism in dealing with senior executives
A good sense of humor is a must, as is the ability to be flexible
and change direction at a moment's notice.
The ability to work successfully in a team environment and build
effective working relationships inside and outside the group is
The ideal candidate will have experience working in a fast-paced
environment, managing multiple complex calendars, planning and
organizing events of all sizes, and coordinating domestic and
Story Behind the Need - Business Group & Key Projects:
Overview of your team/Purpose of this team: Org size 40K people
global, global specialist fulfillment. Operations for Client fresh,
Client pantry, Client Treasure Truck, and deliveries from whole
Reason for the request:
VP EA going out on maternity leave.
Typical Day in the Role:
Calendaring and Prioritization
Accepting/receiving requests of VP time and organizing and jointly
It will predominately be calendaring day to day
Will this person be managing any individual calendars? If so, how
They will be managing 1 VP's calendar. If they are the right fit,
another VP may be placed in the mix.
How large is the team this person will be supporting?
Only will be supporting the VP
What level of Excel skills does this role require: Pivot tables /
Will this role require any advanced event planning/coordination
Nice to have and not a requirement.
No events will be coordinated.
Interaction level with team: Frequent cross function coordination
with other senior level EA's
Work environment description: pretty fun corporate team that
operates similar to a start up
Chance for extension later: Yes. There are several EA positions
open on their team right currently.
Compelling Story & Candidate Value Proposition:
The teams are fun and a collection of startup type feel.
Each business they support has a unique customer offering.
Each person on team are pioneers and they are doing things that
people in the company are not doing.
A very fast paced and exciting org.
--- Leadership Principle (have 1)
--- Years of experience required
--- Degrees or certifications required
--- Best vs. average
Performance indicators which leadership principles resonate most
with you and that you would like to see in a new team member?
Attention to detail
Bias for action
Years of experience required?
Degrees or certifications required: Bachelors
Disqualifiers: job hopping, looking for someone who has a
continuous sprint here or there
Best vs. average:
Best would be someone who experience in high pressure has known
company that is viewed as fast moving
- Minimum of 3+ years' experience providing Executive Assistant
support for senior level executives in a fast-paced environment
- Advanced knowledge of Microsoft Outlook
- Strong working knowledge of Microsoft Word, Excel, PowerPoint,
- Experience with domestic and international travel
- Experience with space planning
- Bachelor's degree required
- Positive, proactive, and able to have fun at work and help others
do the same
- Grace under pressure, and the ability to switch gears at a
- Ability to handle administrative details independently, while
exercising good judgment in keeping team members adequately
- Ability to utilize sound business judgment
- Exceptional written, verbal, and interpersonal communication
Top 3 must-have hard skills:
1: Outlook, office products
2: Organization skills, Prioritization, and high level of attention
TalentBurst is an award winning IT, Accounting & Finance staffing
firm headquartered in Boston with offices in San Francisco, Miami,
Milwaukee, Toronto, Bangalore, and Gurgaon. Our clients include the
leading social media, technology, banks, utilities, pharmaceutical,
and biotech companies.We work with 75 of the Fortune 500 companies.
Our recruiting team is one of the most successful in the industry
and has a strong reputation for treating our employees well and
helping you find your next dream project.BenefitsAt TalentBurst,
one of our founding principles has been to provide our employees
with the best benefits available. Benefits we have available
include:--- Health, Dental, and Vision Plan--- 401(k) Plan--- Life
Insurance--- Immigration assistance--- Credit Union Membership---
Direct Deposit--- Vacation pay (only for FTEs)
Keywords: TalentBurst, Seattle , Executive Assistant III, Other , Seattle, Washington
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