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DSHS ESA - Forms and Records Analyst 3

Company: Washington State
Location: Olympia
Posted on: January 15, 2020

Job Description:

DescriptionJoin us in Transforming Lives!Are you a quick learner, organized and highly motivated? Do you have experience processing records requests?We have an opportunity for a professional with a keen eye for details. Bring your technical experience and join our team of Public Records Specialists.In this role, you will coordinate responses to public records requests, discovery requests, subpoenas and court orders affecting the Economic Services Administration (ESA). You'll serve as an expert in identifying and protecting confidential information. The work performed requires the application of department policies, Administrative procedures, federal regulation, and state law (Revised Code of Washington and Washington Administrative Code). Each day is different from the next; our team receives a high volume of requests, about 350 monthly.Some of what you will do:

  • Analyze requests for compliance and prepare legally sufficient responses to requests for public records, discovery, subpoenas and court orders in accordance with RCW 42.56, DSHS Administrative Policy 5.02 and 5.03, and other RCW and WAC requirements
  • Research, analyze, and interpret agency, state and federal regulations
  • Use knowledge of DSHS programs and client services to ensure requests are routed throughout DSHS if appropriate
  • Prepare initial responses and other correspondence related to public records requests, including 'five day' letters, billing letters, denial letters, withhold logs, extension letters, and final responses
  • Search, locate, and retrieve records to respond to requests using administration databases
  • Provide technical assistance and participate in planning and delivering training related to public disclosure, confidentiality, or related topicsWe are looking for professionals who demonstrate:
    • Experience meeting deadlines with consistency and attention to detail
    • The ability to work well in both a team atmosphere and independently,
    • Excellent judgment, critical thinking and analytical skills
    • Understanding of the Public Records Act RCW 42.56, confidentiality laws, policies and legal reasoning for withholding information
    • Excellent written and verbal communication skillsWho Should Apply?Successful applicants will meet ONE of the following requirements:
      • Two years' experience as a Forms and Records Analyst 2; or
      • Six years' experience in forms and records management, clerical duties associated with records management, public disclosure, paralegal or customer services and a high school diploma; or
      • An Associate of Arts degree and four years' experience in forms and records management, public disclosure, paralegal or customer services, and a high school diploma;* or*
      • A Bachelor's degree and two years' experience in forms and records management, public disclosure, clerical duties associated with records management public disclosure, paralegal or customer service and a high school diploma.Please include three professional references with current contact information and a letter of interest.Note: Additional experience can be substituted for education.Questions? Please contact Fred Melvin at or (360) 701-8083 and reference #00419.Supplemental InformationPrior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.E-Verify is a registered trademark of the U.S. Department of Homeland SecuritySalary: $3,593.00 - $4,714.00 MonthlyLocation: Thurston County Olympia, WAJob Type: Full Time - PermanentDepartment: Dept. of Social and Health ServicesJob Number: 2020-00419Closing: 1/16/2020 11:59 PM PacificAgency: State of WashingtonAddress: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504Phone: View Posting for Agency ContactWebsite:

Keywords: Washington State, Seattle , DSHS ESA - Forms and Records Analyst 3, Professions , Olympia, Washington

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