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Company: University of Washington
Location: Seattle
Posted on: November 22, 2021

Job Description:

University of Washington Human Resources If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. Shift: First Shift As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Radiation Oncology has an outstanding opportunity for a full-time Financial Analyst. The purpose of this position is to manage and oversee all non-grant budgets within Radiation Oncology which includes 53 budgets totaling -$30M. This position also contributes to process improvement. This position structurally reports to the Vice Chair of Finance and Administration, and works directly with the Assistant Director of Finance & Grants. Functional areas include financial project management, process improvement, Cyclotron Recharge Center financial support, as well as staff supervision.

Position Complexities:

The Department of Radiation Oncology resides within the School of Medicine, and is also within the UW Medicine structure. The financial operations of the department are inherently complex due to the entities external to the University of Washington with whom we work, including Seattle Children's Hospital, University of Washington Physicians and Fred Hutch Cancer Center. Within this structure, the Financial Analyst will assist with the following: in collaboration with the Vice Chair and the Assistant Director, oversee department general finance; including annual budgeting that may include external funding sources; provide financial support for the Cyclotron recharge center whose services include research protocols and patient care. The Financial Analyst will also contribute to process improvement as well as develop and maintain financial procedures for the Department with the goal of standardization, increased efficiency and ensuring compliance with Institutional guidelines.

The Financial Analyst assures that the financial status of the department and the recharge center align with university guidelines.

Duties and Responsibilities:

Financial management & Process Improvement 50%

--- Sole responsibility of managing and overseeing non-grant budgets totaling -$30M. Manage department monthly and quarterly financial reports
--- Manage all department payroll and purchasing activities
--- Provide financial analysis for department wide process improvement projects
--- Analyze and report budget changes and trend analysis
--- Contribute to the planning process, allocation, and the monitoring of budget funding
--- Develop and manage department financial record keeping systems and databases
--- Review, reconcile, update, and manage financial systems and budgets for accuracy and timeliness
--- Develop and prepare complex and detailed fiscal reports for management
--- Conduct financial and feasibility analyses for proposed projects and initiatives
--- Contribute to the design, development, implementation and modification of budgetary policies
--- Forecast fiscal needs/commitments, develop long-term planning documents, and contribute to the planning of new programs
--- Ensure adequate audit trails and internal controls are implemented and are in compliance with policies and procedures set at the Federal, State and UW levels
--- Participate in work groups, offering suggestions to streamline and simplify systems and procedures, improve processes and operations
--- Participate in preparing the department annual report

Recharge center finance management 35%

--- Act as the Finance point of contact for Cyclotron recharge center, managing the center's budget accounts
--- Oversee contracts & purchase orders, support Director with contract negotiation
--- Manage invoice and payment for the Cyclotron center
--- Manage NDAs and related business documents for the center, working closely with vendors
--- Manage center monthly budget projection report and quarterly financial reports
--- Develop recharge center rate proposal in collaboration with Center Director
--- Develop and manage center record keeping systems and databases

Other Financial Tasks and Support to VCFA 15%

--- Create and present financial reports on department's budget status
--- Prepare managerial reports
--- Assist VCFA with policy and procedure development consistent with University requirements
--- Prepare and transmit confidential and sensitive communication on behalf of VCFA and Chair
--- Prepare presentation materials for the VCFA for use at local, national, and international meetings
--- Other duties as assigned

Supervisory Responsibilities:

--- Oversee and supervise 1.0FTE Fiscal Specialist 2

Requirements include:

  • Bachelor's Degree in finance or business
  • Two years of finance experience
  • Must be detail oriented and highly organized; Excellent written and verbal communication skills
  • Occasional evening and weekend work is required; work hours may exceed 40 hours per week and are deadline dependent

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • At least 1 year of supervisory experience

    As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

    Application Process:

    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or . Per Governor Inslee's Proclamation 21-14.1 , employees of higher education and healthcare institutions must be fully vaccinated against COVID-19 no later than October 18, 2021 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. Updated information about how to provide proof of vaccination or request a medical or religious accommodation will be posted as soon as it is known.

Keywords: University of Washington, Seattle , FINANCIAL ANALYST, Professions , Seattle, Washington

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