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COMPLIANCE ANALYST

Company: University of Washington
Location: Seattle
Posted on: May 16, 2022

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content Salary: Salary is commensurate with experience and education - Shift: First Shift - Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. - As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The values of diversity, equity and inclusion are integral to the success of our research enterprise and are embedded in the culture of who we are as an institution and employer. We create progressive change honoring the unique and diverse perspectives in the Office of Research and the UW research community. We strengthen our commitment to the core values of diversity, equity, and inclusion by fostering an environment of authenticity in support of our mission to provide an equitable and accessible community to all. Read more here: https://www.washington.edu/research/or/office-of-research-diversity-equity-and-inclusion/

This position reviews and approves grant and contract proposals, negotiates resulting awards, and exercises independent judgment and thorough analysis on administrative matters throughout the life of the award. This position fulfills the duties of a Compliance Analyst 10 and additional team operational leadership responsibilities as outlined below. This position is primarily responsible for coordination of the day-to-day operational activities of the team with the goal that all sponsored program responsibilities throughout the University be performed following established University policies and procedures and in adherence with sponsor guidelines and regulations.

TEAM OPERATIONS LEAD DUTIES

Sponsored Programs Operations Leadership
This position provides operations leadership for the team on a daily basis:
--- Assigned a portfolio of campus units and will help coordinate the day-to-day work of the team as needed.
--- Assists other team members to resolve complex administrative grant/contract questions or issues that arise.
--- Serves as an additional resource for team members and promotes consistency of OSP's response to campus and to sponsors.
--- Escalates operational issues within the team and serves as an additional resource for campus or external OSP partners.
--- Works closely with the Team's Manager to escalate appropriate, widespread or procedural issues to the OSP Leadership Team for resolution.
--- Primary point of contact for non-personnel related emergencies in the absence of the Team Manager.

Team Operations Support
This position helps coordinate the overall assigned work within the team and supports team operations and performance.
--- Review SPAERC task lists, pending Funding Action reports and other appropriate workload reports to help coordinate and support the team's workload. As needed, Team Operations Lead will review task list coverage when team members are out of the office.The Team Operations Lead will support team operations, provide ongoing feedback and assistance if needed, and collaborate with the Manager to support any development or training needs.
--- Meets regularly with the Team's Manager and other OSP leaders.
--- Active leader in regular team meetings and assists in drafting of meeting agendas and notes.
--- Presents at OSP staff meetings or communicate to the wider OSP staff via email or other means.
--- Continue his/her own development in leadership and research administration technical skills by pursuing POD, HR leadership/management training, CRA certification, and/or other professional development opportunities, as appropriate.

Office Policy and Process Development
This position collaborates with the OSP leadership team in providing OSP overall strategic leadership on an ongoing basis:
--- Participate in meetings with other team leads to spearhead and coordinate development and updates to policies and processes, as needed and highlighted by Team Operations Leads.
--- Lead or be involved with work groups and/or action teams that are formed to address policies and processes and to assist in the development of internal policy, process and system improvement projects to develop and promote relevant best practices.
--- Help coordinate campus outreach and education efforts/visits.

Team Mentorship and Development
This position assists in developing team members' professional development plans and opportunities, as needed.
--- The Team Operations Lead can act as a mentor for individual team members.
--- In collaboration with the Team's Manager and individual team members, the Team Operations Lead will assist in creating mentoring plans, as needed, to help guide those he/she mentors to learn, grow and become more effective and successful in their jobs and to help them achieve their stated goals.
--- The Team Operations Lead will assist the team in assessing relevant classes, courses, webinars, or other educational/professional development opportunities as they arise, or as the team requests, and make recommendations to the team and Manager, accordingly.

Compliance Analyst 10 Duties

Proposal Review and Submission
This position is responsible for the review of proposals to external sponsors and the timely submission of proposals on behalf of the University. This position carries delegated signature authority for competing proposals and non-competing renewal awards of significant dollar value to the University. Additionally, by approving and signing/submitting proposals, this position will certify the University is in compliance with a wide range of laws regulations and policies.

This area of responsibility includes:
--- Communication of sponsor and regulatory requirements to department representatives during proposal review;
--- Interpretation of University policies as they relate to proposed work;
--- Expertise in sponsor electronic systems including effective troubleshooting of issues or problems with systems.
--- Prepare and present materialsto various audiences of proposal requirements;
--- Provide policy guidance during pre-proposal collaboration with department unit when submission to a complex program is anticipated;
--- Manage team workload distribution in Manager's absence.

The individual in this position must have knowledge of sponsor types and the differences in sponsor requirements, solid understanding of regulatory requirements for management of assistance funding in order to review fiscal and non-fiscal compliance assurances. This individual must possess the ability to learn new rules and regulations quickly, apply knowledge to different fact situations and make independent decisions, handle a large volume of workload and work efficiently under hard deadline time constraints. Attention to detail is required.

The individual in this position reviews complex proposals. This position requires strong understanding of compliance requirements, roles and responsibilities at the University, ability and assertiveness to seek resources to answer questions, and commitment to detail and thorough analysis in order to assist with the preparation, review and submission of such proposals.

This individual must assess risk and collaborate with other University offices/officers to problem-solve. -

Award Review, Negotiation, and Acceptance
The individual in this position reviews awards and evaluates the award terms and conditions. University acceptance is dependent on terms and conditions that are consistent with Federal and State law, University policy, originating sponsor requirements, and University processes and systems. This position collaborates with department representatives and/or faculty to negotiate acceptable award terms and conditions on behalf of the University.

This area of responsibility includes:
--- Communication of federal grant management requirements and non-fiscal compliance requirements to faculty investigator and department representatives;
--- Review and acceptance of awards from various sponsors and sponsor types.
--- Communication regularly with sponsor representative to gather information, reconcile administrative issues pertaining to a specific grant and contract and serve as a liaison for the University with the sponsor representative.
--- Assess needed staff development programs involving award acceptance, including specific areas such as publication restrictions, indemnification, payment types, rules of "agency", and other background areas to enhance staff performance.
--- Prepare and present policies and best management practices for an OSP and non-OSP audience.
--- Prepare and present materials on award terms and conditions, risk assessment, roles and responsibilities and other contractual areas, for an OSP, faculty, or other central office audience.
--- Serve as an in-house expert in award terms & conditions.

REQUIREMENTS

--- A Bachelor's degree in law, business administration, public administration or other related field or equivalent combination of education, training, and experience with six or more years of experience of demonstrated increase in responsibility and development of expertise specifically in the field of sponsored program administration. Such demonstrated expertise can be past management of specific grant and contract administration areas, demonstrated authority on area of expertise, such as fiscal compliance or regulatory FCOI, IRB and IACUC policies through publication or presentation of materials developed in past positions, or depth of knowledge of contract law developed in a past position.
--- Strong interpersonal, communication and leadership skills.
--- Familiarity with federal electronic research administration.
--- Experience with or strong understanding of copyright law, publication policy, intellectual property rights, and data ownership.
--- Knowledge of federal regulations concerning management of federal assistance funding, including OMB Uniform Guidance, as well as Federal Acquisition Regulations. He/she must have a working knowledge of conflict of interest regulations, human subjects and animal care policies and other non-fiscal compliance areas. -

--- Ability to prioritize, balance, and delegate a shifting amount of workload in a deadline driven working environment.
--- This individual must possess strong analytical skills, strong communication skills, written and verbal, and be able to explain complicated policy or regulation to others that may not possess the same background.
--- A demonstrated capacity to work with and within a diverse community.

DESIRED

--- Strong working knowledge of research operations at a large, research-intensive university is highly desired.

Conditions of Employment
This position requires the ability to meet strict deadlines by sponsors for proposal submission which may require working beyond normal hours including evenings and/or weekends. These deadlines apply to nearly all facets of grants processing and include the sponsoring agencies as well as University personnel. Additional deadlines apply for the federal and state agencies at the close of their fiscal years.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .COVID-19 VACCINATION REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Keywords: University of Washington, Seattle , COMPLIANCE ANALYST, Professions , Seattle, Washington

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