Company: University of Washington
Posted on: May 16, 2022
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and we will be happy to assist you. jump to content Salary: Salary
is commensurate with experience and education - Shift: First Shift
- Notes: As a UW employee, you will enjoy generous benefits and
work/life programs. For detailed information on Benefits for this
position, click here. - As a UW employee, you have a unique
opportunity to change lives on our campuses, in our state and
around the world. UW employees offer their boundless energy,
creative problem solving skills and dedication to build stronger
minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional
growth opportunities and unique resources in an environment noted
for diversity, intellectual excitement, artistic pursuits and
The values of diversity, equity and inclusion are integral to the
success of our research enterprise and are embedded in the culture
of who we are as an institution and employer. We create progressive
change honoring the unique and diverse perspectives in the Office
of Research and the UW research community. We strengthen our
commitment to the core values of diversity, equity, and inclusion
by fostering an environment of authenticity in support of our
mission to provide an equitable and accessible community to all.
Read more here:
This position reviews and approves grant and contract proposals,
negotiates resulting awards, and exercises independent judgment and
thorough analysis on administrative matters throughout the life of
the award. This position fulfills the duties of a Compliance
Analyst 10 and additional team operational leadership
responsibilities as outlined below. This position is primarily
responsible for coordination of the day-to-day operational
activities of the team with the goal that all sponsored program
responsibilities throughout the University be performed following
established University policies and procedures and in adherence
with sponsor guidelines and regulations.
TEAM OPERATIONS LEAD DUTIES
Sponsored Programs Operations Leadership
This position provides operations leadership for the team on a
--- Assigned a portfolio of campus units and will help coordinate
the day-to-day work of the team as needed.
--- Assists other team members to resolve complex administrative
grant/contract questions or issues that arise.
--- Serves as an additional resource for team members and promotes
consistency of OSP's response to campus and to sponsors.
--- Escalates operational issues within the team and serves as an
additional resource for campus or external OSP partners.
--- Works closely with the Team's Manager to escalate appropriate,
widespread or procedural issues to the OSP Leadership Team for
--- Primary point of contact for non-personnel related emergencies
in the absence of the Team Manager.
Team Operations Support
This position helps coordinate the overall assigned work within the
team and supports team operations and performance.
--- Review SPAERC task lists, pending Funding Action reports and
other appropriate workload reports to help coordinate and support
the team's workload. As needed, Team Operations Lead will review
task list coverage when team members are out of the office.The Team
Operations Lead will support team operations, provide ongoing
feedback and assistance if needed, and collaborate with the Manager
to support any development or training needs.
--- Meets regularly with the Team's Manager and other OSP
--- Active leader in regular team meetings and assists in drafting
of meeting agendas and notes.
--- Presents at OSP staff meetings or communicate to the wider OSP
staff via email or other means.
--- Continue his/her own development in leadership and research
administration technical skills by pursuing POD, HR
leadership/management training, CRA certification, and/or other
professional development opportunities, as appropriate.
Office Policy and Process Development
This position collaborates with the OSP leadership team in
providing OSP overall strategic leadership on an ongoing basis:
--- Participate in meetings with other team leads to spearhead and
coordinate development and updates to policies and processes, as
needed and highlighted by Team Operations Leads.
--- Lead or be involved with work groups and/or action teams that
are formed to address policies and processes and to assist in the
development of internal policy, process and system improvement
projects to develop and promote relevant best practices.
--- Help coordinate campus outreach and education
Team Mentorship and Development
This position assists in developing team members' professional
development plans and opportunities, as needed.
--- The Team Operations Lead can act as a mentor for individual
--- In collaboration with the Team's Manager and individual team
members, the Team Operations Lead will assist in creating mentoring
plans, as needed, to help guide those he/she mentors to learn, grow
and become more effective and successful in their jobs and to help
them achieve their stated goals.
--- The Team Operations Lead will assist the team in assessing
relevant classes, courses, webinars, or other
educational/professional development opportunities as they arise,
or as the team requests, and make recommendations to the team and
Compliance Analyst 10 Duties
Proposal Review and Submission
This position is responsible for the review of proposals to
external sponsors and the timely submission of proposals on behalf
of the University. This position carries delegated signature
authority for competing proposals and non-competing renewal awards
of significant dollar value to the University. Additionally, by
approving and signing/submitting proposals, this position will
certify the University is in compliance with a wide range of laws
regulations and policies.
This area of responsibility includes:
--- Communication of sponsor and regulatory requirements to
department representatives during proposal review;
--- Interpretation of University policies as they relate to
--- Expertise in sponsor electronic systems including effective
troubleshooting of issues or problems with systems.
--- Prepare and present materialsto various audiences of proposal
--- Provide policy guidance during pre-proposal collaboration with
department unit when submission to a complex program is
--- Manage team workload distribution in Manager's absence.
The individual in this position must have knowledge of sponsor
types and the differences in sponsor requirements, solid
understanding of regulatory requirements for management of
assistance funding in order to review fiscal and non-fiscal
compliance assurances. This individual must possess the ability to
learn new rules and regulations quickly, apply knowledge to
different fact situations and make independent decisions, handle a
large volume of workload and work efficiently under hard deadline
time constraints. Attention to detail is required.
The individual in this position reviews complex proposals. This
position requires strong understanding of compliance requirements,
roles and responsibilities at the University, ability and
assertiveness to seek resources to answer questions, and commitment
to detail and thorough analysis in order to assist with the
preparation, review and submission of such proposals.
This individual must assess risk and collaborate with other
University offices/officers to problem-solve. -
Award Review, Negotiation, and Acceptance
The individual in this position reviews awards and evaluates the
award terms and conditions. University acceptance is dependent on
terms and conditions that are consistent with Federal and State
law, University policy, originating sponsor requirements, and
University processes and systems. This position collaborates with
department representatives and/or faculty to negotiate acceptable
award terms and conditions on behalf of the University.
This area of responsibility includes:
--- Communication of federal grant management requirements and
non-fiscal compliance requirements to faculty investigator and
--- Review and acceptance of awards from various sponsors and
--- Communication regularly with sponsor representative to gather
information, reconcile administrative issues pertaining to a
specific grant and contract and serve as a liaison for the
University with the sponsor representative.
--- Assess needed staff development programs involving award
acceptance, including specific areas such as publication
restrictions, indemnification, payment types, rules of "agency",
and other background areas to enhance staff performance.
--- Prepare and present policies and best management practices for
an OSP and non-OSP audience.
--- Prepare and present materials on award terms and conditions,
risk assessment, roles and responsibilities and other contractual
areas, for an OSP, faculty, or other central office audience.
--- Serve as an in-house expert in award terms & conditions.
--- A Bachelor's degree in law, business administration, public
administration or other related field or equivalent combination of
education, training, and experience with six or more years of
experience of demonstrated increase in responsibility and
development of expertise specifically in the field of sponsored
program administration. Such demonstrated expertise can be past
management of specific grant and contract administration areas,
demonstrated authority on area of expertise, such as fiscal
compliance or regulatory FCOI, IRB and IACUC policies through
publication or presentation of materials developed in past
positions, or depth of knowledge of contract law developed in a
--- Strong interpersonal, communication and leadership skills.
--- Familiarity with federal electronic research
--- Experience with or strong understanding of copyright law,
publication policy, intellectual property rights, and data
--- Knowledge of federal regulations concerning management of
federal assistance funding, including OMB Uniform Guidance, as well
as Federal Acquisition Regulations. He/she must have a working
knowledge of conflict of interest regulations, human subjects and
animal care policies and other non-fiscal compliance areas. -
--- Ability to prioritize, balance, and delegate a shifting amount
of workload in a deadline driven working environment.
--- This individual must possess strong analytical skills, strong
communication skills, written and verbal, and be able to explain
complicated policy or regulation to others that may not possess the
--- A demonstrated capacity to work with and within a diverse
--- Strong working knowledge of research operations at a large,
research-intensive university is highly desired.
Conditions of Employment
This position requires the ability to meet strict deadlines by
sponsors for proposal submission which may require working beyond
normal hours including evenings and/or weekends. These deadlines
apply to nearly all facets of grants processing and include the
sponsoring agencies as well as University personnel. Additional
deadlines apply for the federal and state agencies at the close of
their fiscal years.
The application process for UW positions may include completion of
a variety of online assessments to obtain additional information
that will be used in the evaluation process. These assessments may
include Workforce Authorization, Cover Letter and/or others. Any
assessments that you need to complete will appear on your screen as
soon as you select "Apply to this position". Once you begin an
assessment, it must be completed at that time; if you do not
complete the assessment you will be prompted to do so the next time
you access your "My Jobs" page. If you select to take it later, it
will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you
will not be considered for this position until all required
assessments have been completed.
Applicants considered for this position will be required to
disclose if they are the subject of any substantiated findings or
current investigations related to sexual misconduct at their
current employment and past employment. Disclosure is required
under Washington state law .
Committed to attracting and retaining a diverse staff, the
University of Washington will honor your experiences, perspectives
and unique identity. Together, our community strives to create and
maintain working and learning environments that are inclusive,
equitable and welcoming.To request disability accommodation in the
application process, contact the Disability Services Office at
206-543-6450 or email@example.com .COVID-19 VACCINATION
REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires
employees of higher education and healthcare institutions to be
fully vaccinated against COVID-19 unless a medical or religious
exemption is approved. Being fully vaccinated means that an
individual is at least two weeks past their final dose of an
authorized COVID-19 vaccine regimen. As a condition of employment,
newly hired employees will be required to provide proof of their
COVID-19 vaccination. View the Final candidate guide to COVID-19
vaccination requirement webpage for information about the medical
or religious exemption process for final candidates.
Keywords: University of Washington, Seattle , COMPLIANCE ANALYST, Professions , Seattle, Washington
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