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Company: University of Washington
Location: Seattle
Posted on: February 15, 2018

Job Description:

University of Washington

Location Seattle, Washington, United States
Salary Not specified
Job type Employee
Category Administrative / Office,Health Care,Management / Executive
Job status N/A
Posted on Feb 08, 2018
Job code ******


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CONTRACTS CONSULTANT Req #: ****** Department: PROCUREMENT SERVICES Job Location: Seattle Campus Posting Date: 11/22/2017 Closing Info: Open Until Filled Salary: Salary is commensurate with education and experience. Shift: First Shift As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.

Procurement Services has an outstanding opportunity for a Contracts Consultant. The Contracts Consultant will identify contracting opportunities that will support the growth of the University's contract-covered spend, conduct solicitations and execute and manage the resulting contracts.

The Contracts Consultant will serve as an institutional purchasing authority, identifying emerging issues and trends in various commodity areas. The position must assure compliance with federal, state and University requirements while meeting the business needs of customers and suppliers and successfully resolving purchasing and contracting issues.

The Contracts Consultant will conduct acquisitions at departmental or institutional levels. The position will serve as an institutional purchasing authority for a variety of commodities.

Manage Contracts:

Create contract management plans. Serve as liaison with other buying staff, the customer and the supplier to ensure a seamless procure to pay process. Regularly review contract spend analytics and communicate with supplier and customers. At contract end, review and implement extension options as appropriate.

Vendor Management

Develop an interactive relationship with key suppliers. Identify metrics for evaluation and develop scorecard or rating system. Conduct biannual performance reviews with suppliers.

Execute contracts:

Conduct solicitations and negotiate contracts in the best interest of the University, applying an understanding of the fundamentals of contract law, the elements of a contract, contracting authority and working with counsel. Identify, assess and mitigate risks for the University.

Analyze Data

Utilize reporting tools to manipulate data for analysis. Identify opportunities for creating contracts that will increase the University's contract-covered spend.

Develop and Maintain Commodity Expertise

Conduct ongoing research to maintain knowledge of emerging market trends and current technical knowledge of commodities.

Approve subcontract purchase orders and facilitate payment of exceptions

Review and approve subcontract Purchase orders based on fully executed contracts negotiated by OSP (contract review conducted in Sage). Facilitate payment of invoice exceptions for subcontract blanket purchase orders, working with campus customers and Accounts Payable.

Develop and Maintain Positive Department Support Relationships

Manage relationships with customers. Partner with departments to promote utilization of established contracts and efficient use of procurement systems. Work collaboratively with customers to maximize contract benefits and address any issues promptly.

LEAN and Department Activities.

Participate in or lead internal or cross-departmental continuous improvement projects utilizing LEAN methodology and tools. Contribute to all assigned project teams.

System Mastery

Demonstrate proficient use of Ariba procurement systems and assist customers and suppliers to utilize systems efficiently.

May lead LEAN teams or other project teams.

For detailed information on Benefits for this position click here.


- Bachelor's Degree in Business or related.

- Minimum of two years of progressively responsible experience in purchasing and contracting management. Equivalent combination of education and experience may substitute for the stated requirements.

- A track record of successfully managing multiple procurement projects and delivering projects on schedule. Ability to develop and track procurement project schedules ;

- Excellent written and verbal communication skills for a variety of audiences. Ability to lead meetings, give presentations; work with facts and be able to tell a story with numbers;

- Demonstrated success in building and sustaining positive customer and other relationships

- Commitment to working within an organizational framework of continuous process improvement;

- Proficiency with Microsoft Office Suite

Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.


- Experience in public higher education, especially in a research or information technology setting.

- Certified Purchasing Manager (C.P.M.) or Certified Public Purchasing Officer (CPPO) certifications

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your 'My Jobs' page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at ************ / ************ (tty) or **********. Apply for this job


Keywords: University of Washington, Seattle, CONTRACTS CONSULTANT, Professions, Seattle, Washington

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