Sales and Marketing Coordinator

Company: ISEC
Location: Bothell
Posted on: May 16, 2022

Job Description:

Sales and Marketing CoordinatorReports to: Regional ManagerFLSA Status: Non-ExemptPosition SummaryThe Sales and Marketing Coordinator supports the Sales and Preconstruction Department and staff under the guidance of the Regional Manager with general office responsibilities, obtaining bid documents, tracking sales goals, marketing, preparing bid proposals, coordinating trade shows, business development, etc. This is a fast-paced work environment requiring strong communication skills.Duties & Responsibilities

• Prepare proposals for Business Development team
• Prepare prequalification documents and GC subcontractor information forms for Business Development team
• Prepare Bid Forms
• Deliver bids and record bid results
• Attend Pre-Bid Meetings/Job Walks (Very Seldom)
• Maintain Project Tracking List (PTL), assist Sales with write-up entries
• Coordinate mass mailings and e-blast lists
• Manage pre-bid documents (contract documents, plans and specs)
• Download plans & specs. OCR, batch-link and bookmark (with Bluebeam software)
• Attend networking events and tradeshows as needed
• Coordination of industry award entries
• Work with Business Development to create and implement marketing strategies
• Help Business Development prepare for customer presentations
• Assist in development of yearly marketing budget
• Internal event coordination
• Update the Kewaunee Future Order Forecast Report monthly
• Assist with large meeting coordination and set-up
• Order and maintain all product literature and samples in the literature library & sample room.
• Coordinate regional marketing materials, advertisements, SWAG, etc. with Marketing Director
• Maintain and update the Deltek Marketing Program
• Process order entries
• Prepare the quarterly division review PowerPoint
• Coordinate and prepare bi-annual internal regional newsletter
• Assist sales with PowerPoint presentations for sales, owners, and architects
• Telephone and email contact for general inquires from ISEC and Kewaunee websites
• Participate in weekly Sales & Estimating meetings
• Answer phones at front desk when required
• Assist with ordering/catering of local office lunches, etc.
• Maintain Box.net. for the regionOther DutiesPlease note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Preferred Qualifications (in addition to minimum qualifications)Education/Experience
  • Bachelor's degree in marketing or Communications
  • 2 years' experience as Administrative Assistant for Sales or MarketingMinimum QualificationsEducation/Experience
    • Bachelor's degree in a relevant field or an equivalent combination of education and experience
      • High School diploma with at least 2 years experience in an administrative roleKnowledge/Skills
        • Good written and verbal communication skills
        • Good organizational and time management skills
        • Good computer skills
          • Knowledge of Microsoft Office
          • Knowledge of Bluebeam
          • Able to prioritize and multi-task
          • Able to work in fast-paced, environment dealing with multiple personalities and changing needs
          • Detailed oriented
          • Effective in meeting deadlines and problem solving
          • Must be self-motivated with the ability to work independently as well as in a team environment with multiple regional team membersCustomer Service Skills:
            • Demonstrates commitment to deliver outstanding service - both with internal and external customers
            • Takes ownership to personally resolve customer problems (or find someone who can)
            • Listens well, asks clarifying questions, and checks for agreement with customers
            • Committed to following-up with customers in all instances in a timely manner
            • Strong sense of accountability - ensures that you will do what you say that you are going to do
            • Creates a personal connection with customers - smiles, warm greetings, acts friendly and respectful
            • Positive attitudeUnsolicited resumes will not be accepted. To be considered for this position, please apply on ISEC's Career Website.Company Profile:
              For over 50 years, we've proudly constructed the backdrops for life's most important events. Quietly setting the stage, ISEC constructs functional and beautiful architectural surroundings. Our craftsmanship is there amidst the cheers of fans in hometown stadiums, framing joyful reunions in airports across the country, and surrounding parents as they welcome their newborn in expertly outfitted hospital rooms. We invest the time and commitment to deliver world-class facilities.We got our start in 1967 providing furniture and athletic equipment, and quickly expanded into the healthcare and laboratory industries. By 1970 we extended our Colorado roots into Phoenix, Los Angeles, San Francisco and Seattle. By 1990, our expertise in high-profile, mega-woodwork projects further propelled us into prominence.Now with 9 regional offices and over 1,500 talented team members, we continue to exceed craftsmanship and business standards with a long history of excellence, sound project management skills, unwavering partnerships, financial stability, exemplary attention to detail and commitment to any project.At ISEC, we take time to understand each client's unique vision and provide true project ownership and accountability. As a prime trades contractor of choice, our craftsmen ensure nothing short of excellent results on every general trade, architectural woodwork, ornamental metals, doors, frames & hardware, specialties, laboratory furniture, and medical equipment project we complete.Our Why? We're an employee-owned company and our core values, Commitment to Customer, Integrity, Respect, Safety, and Teamwork, run deep. Our culture is based on a dedication to excellence and providing the highest level of performance, innovation, partnership and support to our team and to our clients.ISEC is a tobacco/smoke/drug free company, an Equal Opportunity / Affirmative Action Employer and supports workplace diversity. Women, Minorities, Veterans, and Disabled candidates are encouraged to apply.For more information on ISEC, or to review our FMLA notice, please visit our web site: www.isecinc.com.NOTICE TO CALIFORNIA RESIDENTS/APPLICANTS: In connection with your application, we collect information that identifies, reasonably relates to or describes you ("Personal Information"). The categories of Personal Information that we collect include your name, government issued identification number(s), email address, mailing address, other contact information, employment history, educational history, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future contract positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies.Information to the Applicant:
              I certify that all answers and statements made by me on this Application are complete and true to the best of my knowledge and belief. I understand that any false information, omissions, or misrepresentations of facts by me in the Application or during the application process may result in rejection of my application or discharge at any time if I am hired.All qualified applicants will receive consideration without discrimination because of sex, gender identity, gender expression, sexual orientation, marital status, race, color, age, national origin, military status, religion, or disability or any other legally protected status. Additional testing of job-related skills and for the presence of drugs may be required prior to employment.I understand and acknowledge that all offers of employment and continued employment are contingent on compliance with the background check and drug testing policies.#IND1FDHgF8qCX1

Keywords: ISEC, Seattle , Sales and Marketing Coordinator, Sales , Bothell, Washington